Administrateur Technique et Conformité / Technical and Compliance Administrator

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Technical/Compliance Administrator - JLL/FCDO France

About the Role

JLL seeks an organized Compliance Administrator for our FCDO France operations. You will manage preventive maintenance scheduling, work orders, and documentation compliance. You'll be the link between external vendors and JLL, ensuring data accuracy and audit readiness. Full training provided.

Key Responsibilities

Vendor Management
* Main contact for external vendors and JLL France team
* Schedule preventive maintenance visits on time
* Review vendor reports for quality and completeness
* Follow up on missing or incorrect information
* Communicate compliance requirements clearly

Maintenance & Work Orders
* Check preventive maintenance schedules in Corrigo daily
* Track work order completion and deadlines
* Ensure reports are attached to work orders correctly
* Use flagging system to highlight priorities and delays
* Chase overdue reports

Remedial Work
* Identify required corrective actions from maintenance reports
* Create and track remedial work orders in Corrigo
* Prioritize based on urgency
* Follow up on outstanding items
* Maintain clear audit trails

Documentation
* Upload reports to Virtual Library
* File documents physically and digitally per JLL/FCDO standards
* Maintain accurate logbooks
* Ensure audit-ready documentation
* Track work order lifecycle from start to completion

Quality Control
* Review reports for accuracy before acceptance
* Return incomplete reports with clear feedback
* Conduct regular documentation audits
* Identify and fix compliance gaps

Requirements

Language: Fluent English and French (essential)
Technical Skills: Comfortable with Outlook, Excel, Word, and email. Able to learn new systems (Corrigo training provided).
Personal Skills: Highly organized, detail-oriented, able to manage multiple deadlines, strong communication, proactive, diplomatic.
Experience: Administrative or coordination experience. Experience with external suppliers preferred. Facilities management experience valued.

Administrateur Technique et Conformité - JLL/FCDO France

À propos du poste

JLL recherche un Administrateur de Conformité organisé pour nos opérations FCDO France. Vous gérerez la planification de la maintenance préventive, les bons de travail et la conformité documentaire. Vous serez le lien entre les prestataires externes et JLL, garantissant l'exactitude des données et la préparation aux audits. Formation complète fournie.

Responsabilités principales

Gestion des prestataires
* Contact principal entre prestataires externes et équipe JLL France
* Planifier les visites de maintenance préventive à temps
* Examiner les rapports des prestataires pour vérifier qualité et exhaustivité
* Suivre les informations manquantes ou incorrectes
* Communiquer clairement les exigences de conformité

Maintenance et bons de travail
* Vérifier quotidiennement les calendriers de maintenance préventive dans Corrigo
* Suivre l'achèvement des bons de travail et les délais
* S'assurer que les rapports sont correctement joints aux bons de travail
* Utiliser le système de signalement pour mettre en évidence priorités et retards
* Relancer les rapports en retard

Travaux correctifs
* Identifier les actions correctives requises dans les rapports de maintenance
* Créer et suivre les bons de travail correctifs dans Corrigo
* Prioriser selon l'urgence
* Suivre les éléments en suspens
* Maintenir des pistes d'audit claires

Documentation
* Télécharger les rapports dans Virtual Library
* Classer les documents physiquement et numériquement selon normes JLL/FCDO
* Maintenir des registres précis
* Assurer documentation conforme aux audits
* Suivre le cycle de vie des bons de travail du début à la fin

Contrôle qualité
* Examiner les rapports pour exactitude avant acceptation
* Retourner rapports incomplets avec commentaires clairs
* Effectuer audits réguliers de documentation
* Identifier et corriger les lacunes de conformité

Exigences

Langue : Français et anglais courants (essentiel)
Compétences techniques : À l'aise avec Outlook, Excel, Word et courriel. Capable d'apprendre nouveaux systèmes (formation Corrigo fournie).
Qualités personnelles : Très organisé, attentif aux détails, capable de gérer plusieurs délais, bonne communication, proactif, diplomatique.
Expérience : Expérience administrative ou coordination. Expérience avec fournisseurs externes préférée. Expérience en gestion des installations appréciée.

Location:
On-site -Paris, FRA

Job Tags:
Hiring

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

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