The (COMPANY NAME) Global Service Centre (UNGSC) provides critical Logistics, Geospatial, Information and Telecommunications Technologies services and Training to all peacekeeping missions around the world.
This position is located in the (COMPANY NAME) Global Service Centre, (UNGSC) Brindisi, Italy within FCRB/RVU Tenant Unit. The incumbent will report directly to the Chief FCRB/RVU (and other HR Officer of the Unit).
Within delegated authority, the Human Resources Assistant will be responsible for the following duties:
FIELD CENTRAL REVIEW BODIES SERVICES:
*Support the FCRB Secretariat and members in the efficient review of Job Openings Evaluation Criteria and Filling of Vacancy review.
*Handling sensitive personal data and updating the database to guarantee production of trend analysis and status report.
REFERENCE VERIFICATION SERVICES:
*Verify employment and educational history of candidate selected for position in field missions. Interact with candidates, educational institutions and employers to validate the information of candidates' PHP.
*Determine and monitor the active status of accreditation of educational Institutions.
RECRUITMENT AND PLACEMENT:
*Processes applications for vacancies, including preparing and maintaining case files for candidates, ensuring and monitoring the transfer of files of candidates between offices, arranging for interviews, and entering data on candidates into the automated roster.
*Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
*Assists in the evaluation and screening of applications of candidates for secretarial, clerical and related categories positions.
*Maintains vacancy announcement files and tracks status of vacancy announcements.
*Coordinates with Executive Offices and selected candidates on travel arrangements, visa matters and shipment of personal effects.
*Prepares agenda and provides relevant documentation required for recruitment related meetings.
*Prepares personnel actions.
*Advises staff on visa matters.
ADMINISTRATION OF ENTITLEMENTS:
*Reviews and processes requests for entitlements and claims.
*Assists in the review and processing of data pertaining to conditions of service.
STAFF DEVELOPMENT AND CAREER SUPPORT TRAINING:
*Assists in the organization and conduct of training courses and workshops.
*Provides logistics and administrative support to trainers.
*Assists in reviewing and processing requests for classification.
*Provides advice and answers general queries on classification procedures and processes. GENERAL:
*Provides general office support services; drafts and/or processes a variety of correspondence and other communications.
*Sets up and maintains reference files/records (electronic and paper).
*Schedules appointments/meetings, monitors deadlines, etc.
*Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
*Maintains automated database containing HR related statistics and prepares periodic reports.
*Assists in the preparation of necessary documentation for distribution to various offices, departments and overseas offices.
*Performs a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.).
*May provide guidance/training to less experienced staff.
*Performs other duties as required.
*PROFESSIONALISM: Knowledge of the human resources policies, procedures and practices and ability to apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work .
*TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
*CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client
High school diploma or equivalent is required.
A minimum of five (5) years of progressively responsible experience in Human resources management, administrative services or related area is required.
Experience in Human Resources Systems Applications and Products (SAP) or Enterprise Resource Planning (ERP) software, Human Resources Management Systems e.g. Umoja, or similar is required.
Experience in application of Staff Rules and Regulations in the (COMPANY NAME) or similar international organization in an operational environment is required.
Experience in the administration and assessment of a broad range of records pertaining to education qualification worldwide is desirable.
Experience using global Higher Education databases or similar is desirable.
English and French are the working languages of the (COMPANY NAME) Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official (COMPANY NAME) language is an advantage.
Evaluation of qualified candidates may include an assessment exercise, which may be followed by competency-based interview.
Recruitment for this position is done on a local basis.
This position is subject to local recruitment pursuant to staff rule 4.4 of the (COMPANY NAME) Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country.
Applicants who are Italian nationals or nationals of a member state of the European Union need to upload a copy of their national passport. All other applicants need to have a valid work permit for Italy and need to upload a copy of such work permit. All other applicants, except current UNGSC staff members in Brindisi, need to provide a Certificato Penale and Certificato di Carichi Pendenti. Attachments need to be uploaded in Step 8 of the online application. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the (COMPANY NAME) Secretariat. Having passed the Administrative Assessment Support Test (ASAT) in English at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY may be recognized in place of the GGST, pending confirmation of validity.
(COMPANY NAME) Considerations
According to article 101, paragraph 3, of the Charter of the (COMPANY NAME), the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the (COMPANY NAME) if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term "sexual harassment" means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The (COMPANY NAME) places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The (COMPANY NAME) Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, (COMPANY NAME) staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the (COMPANY NAME) in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the (COMPANY NAME) including the Charter of the (COMPANY NAME), resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE (COMPANY NAME) DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE (COMPANY NAME) DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS