V.I.E. HR ASSISTANT H/F

Job Description:

We're Ayvens, a global leader in sustainable mobility. And in a world that needs more intuitive and more sustainable ways of moving, we're committed to making life flow better for all our customers, from large corporates to private individuals. Sure, we help people get from A to B - but it's about much more than that. Because we also believe in creating journeys that put a smile on your face.
Ayvens is the leader in operational leasing in Luxembourg, Europe and worldwide. As a subsidiary of the Société Générale group, a service company, the customer is at the heart of our organization. Our strength is our team: 155 people who, thanks to their enthusiasm, commitment and good mood, are developing the company since 1985. Ayvens in Luxembourg is also one of the very first companies to commit to CSR, Corporate Social Responsibility, awarded with the INDR label in 2011 and signing the Luxembourgish Diversity Charter in 2013. In 2017, 2019, 2021 and 2023 the Great Place to Work® institute awarded Ayvens Luxembourg as a company where employees are happy at work. As part of the Human Resources Department, you will provide your support to our team. You will be the first point of contact for employees and various stakeholders. The main tasks in this position are: * Recruitment: draft the job offers, publish advertisements on the various media, ensure answer to all of the applicant, organize interviews, review job descriptions and duties, etc. * Onboarding: create new hired files (including proposal letters, contracts, IT access, badges, mentor, etc.). * Training: plan and monitor the in-house training session (immersive session scheduling, registering and monitoring) * Absence and leave management: register, monitor and monthly report, annual leave schedules creation * HR projects and internal communications: contribution to the HR projects and staff satisfaction surveys (Great Place To Work, SG Barometer), internal events organization, write and publish articles on internal and external media * Administrative management: monitor procedures (expense claims, trial period, etc.), contribute to several HR reports (absenteeism, benefits in kind, etc.), monitor and keep up to date the employee files Due to the VIE eligibility criteria a questionnaire will be provided. Please make sure to answer all the questions for an efficient analysis of your application. Please note that for the missions outside the European countries, a VISA is necessary. Please make sure your passport is valid up to 6 months after the end of the VIE contract to not delay your departure. Otherwise, we strongly advise you to launch asap the renewal of your passport

Candidate Requirements:

Studies & experience: - Graduate with a Master degree from Business/Engineering School or University with a specialization in Human Resources - A previous experience in HR would be appreciated Language skills: - Fluent in English and in French (B2-C1) Technical, operational & Soft skills: - Proficient/Good command of MS Office - Good communication and presentation skills - Strong interpersonal skills, ease to interact with all the entity's employees - You carry out your work with precision, rigor and the utmost confidentiality - Flexible, autonomous, dynamic and able to take the initiative