This position is located in the Multilingual Technology Section, Languages Service, Division of Conference Management, (COMPANY NAME) Office at Geneva.
Within delegated authority, the incumbent will be responsible for the following duties:
- Provides guidance to the Chief of Service, on policy matters relating to the Section, including appointments, promotion, outreach, internships and training.
- Plans and oversees the management of activities undertaken by the Section; supervises the work of the Contractual Work Unit, the Language Support Unit and the six Editorial and Desktop Publishing Units to ensure that documents and publications are processed to appropriate quality and quantity standards and in a timely fashion.
- Manages, supervises and carries out the work programme of the Section under his/her responsibility. Co-ordinates the work carried out by the Section; liaises with other sections in the Languages Service and with sections and units in other services to ensure optimal coordination within the Service and the Division. Oversees the day-to-day and long-term planning of work in light of workload projections, including the appropriate recruitment of temporary staff.
- Provides substantive input in the preparation of position papers and reports for presentation to intergovernmental bodies such as the Advisory Committee on Administrative and Budget Questions, Committee for Programme Coordination, Economic and Social Council, the General Assembly and other policy-making organs, as appropriate.
- Contributes to the reporting to intergovernmental bodies on programme performance or on programmatic issues, as appropriate, particularly those presented in biannual and/or annual reports.
- Ensures that reports on the work of the Section are clear, objective and based on comprehensive data. Ensures that all outputs produced by the Section under his/her supervision meet required standards before completion to ensure they comply with the relevant mandates.
- Recruits staff for the Section. Including interviewing candidates for job opening and evaluating them, taking due account of geographical and gender balance and other institutional values;
- Manages, guides, develops and trains staff under his/her supervision. Carries out administrative tasks necessary for the functioning of the Section, including the supervision, monitoring and evaluation of all regular and temporary staff
- Fosters teamwork and communication among staff in the Section and across organizational boundaries.
- Represents the Organization at inter-agency meetings, seminars, etc. on substantive-related issues. Participates in international, regional or national meetings and provides programmatic/substantive expertise on an issue, or holds programmatic/substantive and organizational discussions with representatives of other institutions.
- Provides support in leading the development and implementation of document workflow improvements both within the Section and supporting the improvements Service-wide.Deputizes for the Chief of the Languages Service, as required.
-Shows pride in work and in achievements.
-Demonstrates professional competence and mastery of subject matter.
-Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
-Is motivated by professional rather than personal concerns.
-Shows persistence when faced with difficult problems or challenges.
-Remains calm in stressful situations.
-Works collaboratively with colleagues to achieve organizational goals.
-Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others.
-Places team agenda before personal agenda.
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
-Keeps abreast of available technology.
-Understands applicability and limitations of technology to the work of the office.
-Actively seeks to apply technology to appropriate tasks.
-Shows willingness to learn new technology.
-Serves as a role model that other people want to follow.
-Empowers others to translate vision into results.
-Is proactive in developing strategies to accomplish objectives.
-Establishes and maintains relationships with a broad range of people to understand needs and gain support.
-Anticipates and resolves conflicts by pursuing mutually agreeable solutions.
-Drives for change and improvement; does not accept the status quo.
-Shows the courage to take unpopular stands.
- Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
-Delegates the appropriate responsibility, accountability and decision-making authority.
-Makes sure that roles, responsibilities and reporting lines are clear to each staff member.
-Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills.
-Monitors progress against milestones and deadlines.
-Regularly discusses performance and provides feedback and coaching to staff.
-Encourages risk-taking and supports creativity and initiative.
-Actively supports the development and career aspirations of staff.
-Appraises performance fairly.
Advanced university degree (Master's degree or equivalent degree) in humanities, languages, social sciences, business administration or management, or in a related field from a university or institution of equivalent status is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Success in a (COMPANY NAME) Language Competitive Examination (Translators, Editors, Verbatim-Reporters) is desirable. Diplomas or certificates in translation, edting and/or terminology would be an asset.
A minimum of ten (10) years of progressively responsible professional experience in conference management or in the provision of language or language related services, including at least five (5) years of experience in managing teams of at least five (5) staff in international, regional or national institutions is required.
Experience in Project Management would be an asset.
English and French are the working languages of the (COMPANY NAME) Secretariat. For the position advertised, fluency in English and French is required. Knowledge of another UN official language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The (COMPANY NAME) Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
Staff members of the (COMPANY NAME) Secretariat must fulfil the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover letter.
For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 30 November 2019, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brazil, Brunei Darussalam, Cabo Verde, Cambodia, Central African Republic, China, Comoros, Cuba, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Islamic Republic of Iran, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Republic of Korea, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, Sao Tome and Principe, Saudi Arabia, Solomon Islands, South Sudan, Suriname, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela.
(COMPANY NAME) Considerations
According to article 101, paragraph 3, of the Charter of the (COMPANY NAME), the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the (COMPANY NAME) if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term "sexual harassment" means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The (COMPANY NAME) places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The (COMPANY NAME) Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the (COMPANY NAME) including the Charter of the (COMPANY NAME), resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE (COMPANY NAME) DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE (COMPANY NAME) DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS