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UNEP Finance Initiative (UNEP FI) Administrative Internship [Temporary

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Switzerland  Geneva, Switzerland
Internship, Finance/Accounting, English, French
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Job Description:

The (COMPANY NAME) Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the (COMPANY NAME) system and serves as an authoritative advocate for the global environment.

Located within UNEP, Division of Economy, the Resources & Markets Branch (UNEP-RMB) seeks to conserve the environment, reduce poverty, and promote sustainable development by enhancing the capacity of governments, businesses, and civil society to integrate environmental considerations into economic, trade, and financial policies and practices in accordance with the partnership and integrated policy-making approaches of sustainable development.

As part of UNEP-RMB, the UNEP Finance Initiative (UNEP FI) (wxx.xxxxxx.xxg) is a unique global partnership between the UNEP and the private financial sector. UNEP FI works closely with over 200 financial institutions that are signatories to the UNEP FI Statements of Environmental Commitment, and a range of partner organizations to develop and promote linkages between the environment, sustainability and financial performance. Through its industry commissions, thematic advisory groups and regional activities, UNEP FI carries out its mission to identify, promote, and realize the adoption of sustainability practice at all levels of financial institution operations.

The UNEP FI administrative internship is for six (6) months.

The Internship is UNPAID and full-time.

Interns work five days per week (40 hours) under the supervision of a staff member in the department or office to which they are assigned.

Responsibilities

Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period. Under the supervision of the administrative assistant, the intern will work with the UNEP FI Administration Team and the position will contribute to support the UNEP FI Secretariat on the following tasks:

1) Assist the UNEP FI HR focal point in ensuring Consultant and Intern Terms of Reference are at the required level before submission to Administrative Officer. Ensure due process is followed in reviewing applications who have applied through INSPIRA for consultancies or Internships. Assists in collating all the required paperwork for submitting Consultant and Intern requests to Head of Branch or Head of Division for approval.

2) Assists in liaising with interns and consultants to ensure they submit all the required paperwork to have them enrolled in their respective areas (ie: HR Minimaster / Banking forms for UMOJA / CDL cards etc). Assist in helping get consultants and interns set up and 'on-board' in the office by working with ICTS to ensure desk / computer / phone are set up.

3) Assist the HR focal points in collating the required paperwork to HR approving Officer so that contracts can be issued. Help maintain HR files both hard and soft copy and ensure all files are up-to-date with all the required signed copies / approvals etc. Assist the respective focal points in collating the required paperwork to make payment to consultants when required.

4) Coordinate with consultants and team leads to ensure due record of monthly deliverables and activities. Assist in processing consultant payroll in Umoja.

5) Assist FI Administration with their invoicing process, by tracking invoices, filing the required paperwork and assisting in following up with member institution if and when required.

6) Take the initiative in organizing intern meeting with the head of unit, internal weekly coaching sessions, and additional briefings if and when required.

7) Undertake additional Administrative duties if and when required. It may include but is not limited to: assist the UNEP FI Travel focal point in ensuring Staff / Consultant / Meeting Participant travel requests are at the required level before submission to Administrative Officer for approval. Assist in collating all the required paperwork for Travel Approvals / Travel Requests / Travel Expense Reports / Mission Reports.

The candidate should have strong administrative skills, and a sound knowledge of the field of Human Resources. Excellent research, communication and writing skills in English, as well as a high degree of motivation and self-organization are required.

Competencies

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

: Applicants must at the time of application meet one of the following requirements:
a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
c. Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.

Studies in Business Administration, Human Resources or a related area preferred.

Be computer literate in standard software applications.

Have demonstrated keen interest in the work of the (COMPANY NAME) and have a personal commitment to the ideals of the Charter;

Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

No working experience is required to apply for the (COMPANY NAME) Internship Programme. Your training, education, advance course work or skills should benefit the (COMPANY NAME) during your internship.

Languages

English and French are the working languages of the (COMPANY NAME) Secretariat. For this internship, fluency in oral and written English is required. Knowledge of another UN Language is desirable.

Assessment

Potential candidates will be contacted by hiring manager directly for further consideration.

Special Notice

Your application for this internship must include:

1. A Completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed.

In your Personal History Profile (PHP), be sure to include all past work experiences, IT Skills, and three references.

2.Proof of enrollment (click on link to access and attach to your application: http://uxxx.xxx/xxxxxxx/xxxxxxxxxx-xxxxxxxxe)

List the IT skills and programmes that you are proficient in using, and Explain why you are the best candidate for the internship and what you hope to gain from the internship.

3. A certified copy of degree certificate (if you have already graduated).

Due to a high volume of applications received, ONLY successful candidates will be contacted.

In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship.

(COMPANY NAME) Considerations

According to article 101, paragraph 3, of the Charter of the (COMPANY NAME), the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the (COMPANY NAME) if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term "sexual harassment" means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The (COMPANY NAME) places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The (COMPANY NAME) Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, (COMPANY NAME) staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the (COMPANY NAME) in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the (COMPANY NAME) including the Charter of the (COMPANY NAME), resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE (COMPANY NAME) DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE (COMPANY NAME) DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS

Source: Company website
Posted on: 24 Nov 2020
Type of job: Internship
Industry: Government / Non Profit
Job duration: 6 months
Languages: English, French
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