Coordinator, Global Talent Acquisition

Job Description:

Coordinator, Global Talent Acquisition
London, UK
As the Global Talent Acquisition Coordinator, you will be primarily responsible for ensuring that all stakeholders, including hiring managers, candidates, interviewers and Human Resources professionals, have consistent, world-class experiences in Global Talent Acquisition.
The Coordinator will be a proven self-starter with the ability to cultivate and maintain robust relationships with internal clients, external recruiters and candidates. The successful candidate must have the maturity, presence, intellect, and organizational and communication skills necessary to successfully interact with a variety of individuals including the firm's executive leadership team. Day-to-day responsibilities include tightly managing the candidate experience through the entire recruiting lifecycle and serving as a thought partner to the Global Talent Acquisition team to develop and execute recruiting and hiring strategies and processes. The Global Recruiting Coordinator plays a pivotal role within a high-performing Global TA team whose main objective is to recruit leaders across all regions in (COMPANY NAME) XL.
DISCOVER your opportunity
What will your essential responsibilities include?
* Provide world-class hiring manager and candidate experiences by coordinating all recruiting logistics including scheduling video conference (Microsoft Teams) and in-person interviews, liaising with internal support staff, confirming meetings with candidates and booking on-site and off-site meeting space, as needed.
* Assist recruiters with the writing and formatting of job descriptions. Ensure all job descriptions are compliant with (COMPANY NAME) XL's Inclusion & Diversity best practices.
* Support recruiters in posting positions internally and externally and ensuring the appropriate approval chain has been completed.
* Engage with other (COMPANY NAME) entities to collaborate on internal mobility options.
* Create interview schedules, prepare all related documentation and manage all logistics associated with candidate interviews, including travel arrangements.
* Work with local Talent Acquisition coordinators and executive/administrative assistants to provide seamless service and assistance to candidates.
* Act as first point of contact for candidates during on-site interviews and manage the interview process accordingly.
* Distribute interview-related documentation to all parties in advance of interviews.
* Work closely with the wider HR community and business leaders to prepare offer letters and close open positions.
* Coordinate with each country's local HR personnel to ensure compliance with all local regulations and customs.
* Initiate background checks and manage pre-employment processes.
* Send offer letter and other supporting offer documentation to the new hire in advance of start date.
* Manage and process all contracts and invoices associated with Global recruiting.
* Play a lead role in the maintenance and quality control of the in-house database of candidates, clients and vendors.
* Assist the Global recruiters in preparing search status reports and presentations.
* Handle client and candidate inquiries in the absence of the Global recruiters.
* Assist in the completion of research, name generation and candidate sourcing.
* Participate in department, client, and/or Corporate HR meetings, initiatives and projects as requested.
* Help develop, document and improve processes associated with Global talent acquisition.
* Partner closely with (COMPANY NAME) Group and other (COMPANY NAME) entities on internal mobility, best practices and global talent initiatives.
SHARE your talent
We're looking for someone who has these abilities and skills:
* Experience in retained search and/or corporate recruiting is preferred.
* Exceptional core administrative skills and track record in complex logistics management-travel, meetings, calendars, event planning.
* Demonstrated success working in a high-demand environment with tight deliverables.
* Superb organizational skills: ability to prioritize and process a high volume of work for multiple team members while maintaining the highest quality.
* Poise, polish, organization and communication skills commensurate with what is required to engage with internal clients and external candidates of a high professional caliber-intern to CEO.
* Excellent relationship and management skills.
* Drive to deliver results, take accountability and ownership of work, and proactively strive for continuous improvement.
* Ability to both drive and embrace change.
* Effective analytical and critical thinking skills.
* Team player with a robust customer service focus.
* Big picture thinker who is also highly detail-oriented and possesses outstanding time management skills.
* High energy and proactive attitude; seeks to contribute.
* Self-starter who works well independently.
* Efficient and resourceful; leverages technology.
* Demonstrated proficiency with Microsoft Word, Excel, Outlook and PowerPoint; familiarity with PeopleSoft is beneficial.
* Experience with a global company and managing global stakeholders and travel preferred.
* Proactive and flawless communication, both written and verbal; ability to interact effectively with all levels of professionals.
* Ability to switch gears quickly and actively problem solve.
* A high level of confidentiality and discretion, combined with tact and diplomacy.
* Project management experience.
FIND your future
(COMPANY NAME) XL, the P&C and specialty risk division of (COMPANY NAME), is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don't just provide re/insurance, we reinvent it.
How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business − property, casualty, professional, financial lines and specialty.
With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.
Learn more at axxxx.xxm
Inclusion & Diversity
(COMPANY NAME) XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.
At (COMPANY NAME) XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success. That's why we have made a strategic commitment to attract, develop, advance and retain the most diverse workforce possible, and create an inclusive culture where everyone can bring their full selves to work and can reach their highest potential. It's about helping one another - and our business - to move forward and succeed.
* Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe
* Robust support for Flexible Working Arrangements
* Enhanced family friendly leave benefits
* Named to the Diversity Best Practices Index
* Signatory to the UK Women in Finance Charter
Learn more at axxxx.xxx/xxxxx-xx/xxxxxxxxx-xxx-xxxxxxxxx. (COMPANY NAME) XL is an Equal Opportunity Employer.
Corporate Responsibility
At (COMPANY NAME) XL our approach to corporate responsibility (CR) is the same as our approach to business; constantly seeking to provide innovative solutions to the world's most complex problems. From offering our expertise, products and services to help build more resilient communities, to advancing understanding and response to climate change, our strategy - Our Impact. Our Future. - aligns key issues that are pertinent to our business - climate, water and financial resilience - and contributes to (COMPANY NAME) Group's purpose to "Act for human progress by protecting what matters.".
* Climate: We're reducing our carbon footprint, protecting ecosystems and exploring how our business can help build a better world.
* Water: We're developing water resilience where it is - and will be - needed most.
* Financial resilience: We're helping create opportunities for the unemployed and underemployed, so they can be better prepared for unexpected changes.
* Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as our "Hearts in Action" programs.
For more information, please see the Corporate Responsibility section on our website