This position is located in the Budget Section (BS) of the Financial Resources Management Service (FRMS), Division for Management (DM) of the (COMPANY NAME) Office at Vienna (UNOV) and (COMPANY NAME) Office on Drugs and Crime (UNODC), in Vienna. The incumbent will manage the UNOV Budget Unit. The incumbent will report to the Chief, Budget Section and operate under the overall guidance of the Chief, FRMS.
For more information on UNOV and UNODC, please visit our websites: wxx.xxxx.xxg and wxx.xxxxx.xxx.
Within delegated authority the incumbent will perform the following specific duties:
*Provide guidance to the (COMPANY NAME) Office at Vienna (UNOV), UN Secretariat entities based in Vienna and UNICRI on best financial management practices: budgeting standards, costing methodologies, resource projections, variance analysis, cost recovery and performance reporting. Further, ensure financial management compliance with the UN financial rules and regulations, budget policies and Results-Based Management (RBM).
*Analyse divisional budget submissions, evaluate the soundness of justifications, ensure legislative mandates are accurately translated into programme budgets, finalize budget proposals.
*Prepare supplementary and other analytical information that allow FRMS to effectively justify budget and performance reports to the General Assembly budget review organs (Advisory Committee on Administrative and Budgetary Questions, Fifth Committee).
*Analyse and present financial implications on business scenarios and resolutions of the General Assembly and UN governing bodies.
*Reviews, analyses and finalizes the preparation of the biennial programme plan for UNOV, taking into account recommendations and decisions of specialized inter-governmental bodies. Ensure legislative mandates are accurately translated into the programme budget.
*Continuously monitor budget implementation, cost drivers, financial projections and prepare comparative and variance analysis on UN Secretariat entities and year on year budget performances.
*Perform soundness and compliance based reviews on voluntary income contribution agreements and other contractual agreements. Render improvement advice to UN Vienna based programmes and UNICRI on related processes and clauses.
*Enhance budget and financial management systems and processes, with the clear aim on improving the effectiveness, efficiency of programme delivery. Pay particular attention to donor management and reporting, cost recoveries and RBM.
*Plan, organize, manage and supervise the work of the Unit assigned.
*Perform other work related duties as may be required.
Professionalism: Has knowledge and command of budget development and financial administration of resources. Is able to formulate new strategies and technical approaches to budgetary matters. Understands and applies Results-Based Management methodologies in budget and performance reporting. Understands accounting principles and their implication on budget formulation and performance analysis. Is able to prepare reports and conduct presentations on key issues by clearly formulating positions on issues, articulating options concisely conveying the maximum necessary information, making and defending recommendations before inter and intra-departmental meetings, inter-governmental and expert bodies. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Client orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
Empowering others: Delegates responsibility, clarifies expectations and gives staff autonomy in important areas of their work.; encourages others to set challenging goals; holds others accountable for achieving results related to their area of responsibility; genuinely values all staff members' input and expertise; shows appreciation and rewards achievement and effort; involves others when making decisions that affect them.
Advanced university degree (Master's degree or equivalent) in business administration, public administration, finance, accounting, economics or a related field is required. A first-level university degree in related fields and an accounting qualification by an internationally recognized accounting body such as Association of Chartered Certified Accountants (ACCA), Association of Chartered Accountants (ACA), Certified Public Accountant (CPA), or Chartered Institute of Management Accountants (CIMA), in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of seven years of progressively responsible professional work experience in financial management within business administration, public administration, finance and accounting, financial project management, or related area is required.
Several years of experience in budget development and financial administration of resources at the international level is required.
Experience in the application of Results-Based Management or similar performance management methodologies is required.
Management level experience in supervising and coordinating team(s) of staff working on multiple financial engagements and budgets is required.
Experience in the use of automated budgeting, costing and financial modelling is required.
Work experience with large international level dynamic trust funds, technical assistance projects and voluntary contributions management is desirable.
Experience in working with inter-governmental bodies is desirable.
Experience in the use of Enterprise Resource Planning (ERP) Systems is desirable.
English and French are the working languages of the (COMPANY NAME) Secretariat. For this post, fluency in English is required. Knowledge of another official (COMPANY NAME) language is an advantage.
Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.
This job opening is advertised to fill a temporarily vacant position during the absence of the regular incumbent for a period of one year or longer. The regular incumbent is entitled to return to this position at the expiry of the temporary vacancy period. If the regular incumbent exercises the right to return, the appointment or temporary assignment or promotion of the candidate selected for this job opening will not be renewed or extended.
The selection process for this job opening will be conducted pursuant to ST/AI/2010/3 on the "Staff Selection System" and include the compliance review process by a review body described in staff rule 4.15. In case of selection, a staff member of the (COMPANY NAME) Secretariat who meets the definition of "internal candidate" in staff rule 4.10 will be placed on a temporary assignment if he or she holds the same grade as the job opening; and a temporary promotion if he or she holds a lower grade than the job opening. If the regular incumbent vacates the position during such temporary assignment or promotion, the selected staff member will be laterally assigned, promoted or transferred to the position without further selection process under ST/AI/2010/3.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The (COMPANY NAME) Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
Vienna is classified as an H and a family duty station.
(COMPANY NAME) Considerations
According to article 101, paragraph 3, of the Charter of the (COMPANY NAME), the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the (COMPANY NAME) if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term "sexual harassment" means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The (COMPANY NAME) places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The (COMPANY NAME) Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the (COMPANY NAME) including the Charter of the (COMPANY NAME), resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE (COMPANY NAME) DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE (COMPANY NAME) DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS