At (COMPANY NAME), our Office Manager works hard to gather and communicate relevant information, and help create a sense of community and cohesive office culture. We invite you to use your organizational skills and attention to detail to become an integral part of our Würzburg office. You'll support a 50 person office as well as work closely with one of our Managing Directors and act as a liaison to (COMPANY NAME)'s headquarter.
* Providing administrative support for the entire Würzburg office and the executive team (about 50 people)
* Employee on-boarding, making sure all new employees are given induction to the (COMPANY NAME) premises and processes and organize team events
* Taking care of the office supplies and other supplies, as well as cooperation with vendors and suppliers
* Handling daily/weekly office routines
* Assisting with the implementation of protocols, inventories, and manuals
* Controlling, assigning and forwarding correspondence of the executives
* Coordination of travel arrangements with the expectation of heavy travel and last minute changes
* Manage and reconcile expense reports, purchase and procurement requisitions and contracts.
* Ensuring that all material and other information is kept confidential
* 3+ years in Office Management/ Executive Assistant
* Prior experience in diverse administrative tasks, e.g. executive assistant is a must
* Prior experience working in start-ups is highly desired
* Previous track record of building and managing online communities is a definite plus
* Fluent in German and English
Are you super driven in office management but your level of experience doesn't meet our requirements? Nevertheless, this job ad sounds super interesting for you - Please don't hesitate! For us, personality and cultural fit are more important than qualifications. We are aware that underestimation of one's own abilities and the imposter syndrome can be reasons why someone doesn't dare to apply.
(COMPANY NAME) is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to ethnic background, color, religion, gender, sexual orientation, national origin, age, disability status, protected veteran status, or any other characteristic protected by law.
We'd love to hear from you!
About (COMPANY NAME)
We are (COMPANY NAME), specialists in AI and big data backed supplier discovery. (COMPANY NAME) offers its clients an extensive data-driven supplier discovery suite, where appropriate suppliers can be found and evaluated effortlessly serving customers such as Audi, Bosch, Continental, etc. at a global scale. We are backed by the prestigious Holtzbrinck Ventures (investors of Zalando, Flixbus, Westwing, etc.) as well as by Toba Capital, a +1 billion USD fund from Los Angeles. We are the leaders of our industry and we are scaling fast across the globe