Accounts Payable Assistant

Job Description:

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.
Within our business we harness our unique combination of leading-edge practical expertise and project delivery to unlock the potential in every project.
Our values shape the way we consult, and define the people we want to join us on our journey, they are:
* Safety First - Going home safe and well
* Client Focus - Deliver on our promise
* Integrity - Always do the right thing
* Create Opportunity - For our people to excel
You'll Be Responsible For:
* Monitoring AP inbox for invoices, statements, and vendor communications.
* Receiving, reviewing, and verifying vendor invoices for accuracy and completeness before entering them into the accounts payable system.
* Auditing employee expense reports weekly to ensure compliance with company policies.
* Managing new vendor setup and verification, ensuring proper documentation.
* Assisting with reconciling monthly vendor statements and transactions.
* Communicating with vendors and internal departments to address inquiries, resolve issues, and ensure smooth business operations.
* Efficiently managing workloads and meeting deadlines is a key aspect of the job.
You'll Need To Have:
* 1-2 years of Accounts Payable experience.
* Good written and oral communication skills.
* Proficiency in Microsoft Office (Excel, Word, Outlook).
* Experience with ERP/accounting software (Oracle Fusion preferred).
* Ability to prioritize tasks and manage multiple responsibilities effectively in a fast-paced environment.
* Strong attention to detail and accuracy in data entry and record-keeping.
* Must be reliable, professional, and able to work independently as well as part of a team.
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.
We are also open to discussing part time, flexible, and hybrid working options if suitable within the role.
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