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EA to SVP Global Markets & New Models

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Barcelona, Spain
Administrative, English, Spanish
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Job Description:

Job Description

Reporting to the SVP of Global Markets & New Models, in (COMPANY NAME) you will play a critical role in the overall support and management assistance to the executive and his leadership team. As an Executive Assistant, you will enjoy a varied role and a great range of interactions on a daily basis.
Responsibilities and Duties:
The extent of your duties will include but are not limited to:
* Be responsible for the overall direction and coordination of the team's administration
* Email management on behalf of the Executive
* Calendar Management: own the team calendar and manage daily Executive calendar and schedule
* Develop administration procedures to respond to the operating style of the Manager
* Coordinate and manage travel. The executive assistant will be tasked with developing extremely complex, detailed and organised travel itineraries and agendas as well as compiling documents for travel-related meetings
* Completing expense reports; composing and preparing confidential correspondence
* Plan, coordinate, and ensure the executive schedule is followed & respected
* Organise events e.g. quarterly events, off-sites, team meetings, including managing budgets and deadlines and general event/coordination activities
* Provide a "gatekeeper" role, creating win-win situations for direct access to the executive's time
* Communicate directly, and on behalf of the Executive with Executive team, and others on matters related to Growth Markets & New Models priorities
* Research, prioritise, and follow up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature; determine appropriate course of action, referral, or response
* Provide a bridge for smooth communication between the Executive and internal departments; demonstrating leadership to maintain confidentiality, trust and support with senior management staff
* Prioritise conflicting needs; handles matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
* Prepare minutes of meetings and assist with the follow up actions from meeting outcomes
* Manage confidential information
* Provide insights & ideas on how to manage the executive and his leadership team life more efficiently
* Contribute to team development, effectiveness and success by sharing knowledge and good practice, working collaboratively with others to create a productive, diverse and supportive working environment
* Maintain a strong working relationship with other departments
* Assist with meetings and internal events agenda for the year ahead, liaising with members of the board, senior partners, non-executive directors and departmental managers to ensure all internal events and review meetings are set appropriately
* Help the team make consistent decisions by advising them of historical precedent
* Other duties as assigned

Qualifications

* Basic Skills: Active learning, active listening, critical thinking and must possess strong attention to detail
* Social Skills: Coordination, instructing, negotiation, persuasion, service orientation, social perceptiveness
* Problem Solving Skills: Complex problem solving; identifying complex problems and reviewing related information to develop and evaluate options and implement solutions
* Systems Skills: Judgment and decision making, social perceptiveness
* Resource Management Skills: Time management
* Desktop Computer Skills: Google Suite experience (Gmail, Calendar and Drive)Knowledge:
* Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology
* Language: Proficiency in English and Spanish required
* Administration and Management: Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, production methods, and coordination of people and resources

Additional Information

(COMPANY NAME) is an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status. If any of the above ticks your boxes, then why not Apply Now to find out more

Job Location

Source: Company website
Posted on: 14 Sep 2019
Job duration: 0 months
Languages: English, Spanish
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