Office Manager

Descripción del puesto:

Company description At Publicis Groupe Belgium we are driven by the Power of One. That's our raison d'être: to make brands relevant and interesting to people, to touch them and influence their behavior, to grow the business of the brands we work for. More than 200 diverse bright experts are organized in 4 interconnected métiers (strategy & data, creative experiences, media activation, and production) and are the drivers of our collective creativity. And ow, yeah, it's "Groupe" with an "e". With our group's roots in la douce France you can expect loads of Liberté, Curiosité and Créativité. Overview As an Office Manager, you'll play a key role in making our Brussels office a smooth, welcoming, and well-organized place to work. You'll report to the Head of Operations and work closely with HR, Finance, Client Teams, suppliers, and building partners to support the daily life of the agency. Your mission combines office coordination, facilities follow-up, supplier management, internal communication, administrative support, employee experience, and practical problem solving. You'll be the person who brings structure, keeps things on track, anticipates needs, and makes sure that both our teams and visitors feel supported in a professional and friendly environment. Responsibilities This is our bucket list, but we will not be disappointed if we cannot tick all the boxes in the end. All our experts have different backgrounds, which help them shape their day-to-day, that will not be any different in your case. General Office Administration Oversee the smooth day-to-day operations of the office Manage office supplies, equipment, and vendor relationships => Anticipate supply needs and manage replenishments proactively Ensure the office environment is safe, tidy, and efficient. Ensure employees have what they need to work effectively First point of contact with Manhattan's administration & reception crew Handle phone calls, mails, deliveries Receiving & guiding clients Facilities & Space Management Supervise cleaning, maintenance, and security services Ensure all shared spaces (kitchen, meeting rooms, reception, etc.) are tidy and welcoming. This includes ensuring that all shared spaces such as the kitchen, meeting rooms, and reception areas are consistently tidy and welcoming for both staff and visitors. Manage access badges and parking tickets Oversee meeting room bookings and shared space usage, making certain that these facilities are efficiently used. They are tasked with preparing meeting rooms for sessions and ensuring that spaces are cleaned up afterwards. Oversee & handle "book your seat" app, supporting staff in reserving workspaces and helping to maintain an orderly and functional working environment. People & Culture Support Collaborate with Human Resources to bring employee engagement projects to life, helping foster a vibrant and connected team spirit. Curate memorable office gatherings, energizing team-building activities, and meaningful celebrations for career milestones that bring everyone together. Health, Safety & Compliance Manage first aid and ergonomics at work Executive & Management Support Offer support for administrative tasks, such as scheduling meetings and coordinating travel arrangements. Qualifications This is what matters most to us. We can teach you our methods, processes and frameworks, but you can teach us to make them work. You are someone who aims high and believes that good is not good enough. You are positive, constructive, and solution-oriented in your daily interactions. You are a natural ambassador of the agency culture and help spread a positive vibe internally. You are discreet, trustworthy, and reliable in everything you do. You are proactive and take initiative. You are a trusted point of contact for employees, leadership, visitors, and external partners. You are respectful and consistent in the way you interact with everyone. You are comfortable staying neutral and avoiding favoritism or office politics. You have a strong sense of confidentiality and understand the importance of protecting sensitive information. You have a genuine service mindset and enjoy supporting people in a fast-moving environment. You have the ability to bring calm, structure, and positive energy to the daily life of the office. You speak Dutch or French, and English, so you can connect with colleagues from every corner of our agency Whether you come with years of experience or just a willingness to grow, your attitude is what counts most. Additional information WHEN JOINING US, THIS IS WHAT YOU CAN EXPECT A key position (CDI fulltime) in a resourceful and people obsessed organization. Ambitious clients in the middle of their business transformation. A competitive salary and benefits program. An inclusive organization that recruits, employs, trains, compensates, and promotes regardless of colour, religion, national origin, sex, gender identity or expression, sexual orientation, disability, age, … A "great place to work" in the Manhattan Center, a modern building located right in the heart of Brussels and easily accessible by all means of transport. Our offices are set in an inspiring, future-proof environment, certified as one of the world's top 5% green buildings, reflecting our strong commitment to sustainability and well-being at work. Have you become enthusiastic after reading? Well, apply and join our tribe

Requerimientos del candidato/a:

This is what matters most to us. We can teach you our methods, processes and frameworks, but you can teach us to make them work. You are someone who aims high and believes that good is not good enough. You are positive, constructive, and solution-oriented in your daily interactions. You are a natural ambassador of the agency culture and help spread a positive vibe internally. You are discreet, trustworthy, and reliable in everything you do. You are proactive and take initiative. You are a trusted point of contact for employees, leadership, visitors, and external partners. You are respectful and consistent in the way you interact with everyone. You are comfortable staying neutral and avoiding favoritism or office politics. You have a strong sense of confidentiality and understand the importance of protecting sensitive information. You have a genuine service mindset and enjoy supporting people in a fast-moving environment. You have the ability to bring calm, structure, and positive energy to the daily life of the office. You speak Dutch or French, and English, so you can connect with colleagues from every corner of our agency Whether you come with years of experience or just a willingness to grow, your attitude is what counts most