Descripción del puesto:
This post is located in the Office of Administrative Services and the incumbent reports to the Associate Security Officer while under the overall supervision of the Director of Administration.
Within delegated authority, the incumbent will be responsible for the following duties:
-Transport the Secretary General, delegates, staff member and visitors of the Authority conducting official business.
-Provide transportation services for the Authority which includes delivery and collection of official documents or small goods and packages and recording appropriately.
-Coordinate and assist with the care and maintenance of official vehicles including the detailed recordkeeping in the vehicle logbook(s).
-Monitor the asset, equipment and material inventory. Ensure the use of the materials in the most productive manner and maintain detailed recordkeeping.
-Conduct visual/physical inspection of ISA's vehicles on a daily basis and provide report sheets to supervisor for verification.
-Support and assist in the filing and maintenance of security and transport related files and documents.
-Keep and maintain a log pertaining to the detail assignment and operation of the official vehicles daily.
General Services Assistant
-Conduct visual examination of the ISA premises and assets and draft necessary reports and/or work orders for supervisor's review.
-Ensure that the vehicle is properly maintained by reporting to the supervisor, whenever the dates are due or servicing.
-Support safety and security matters as identified by the supervisor in compliance with policies of the Authority and the (COMPANY NAME) Department of Safety & Security (UN DSS).
-Liaise and/or accompany service personnel (custodial, electrical, plumbing, ,HVAC etc) to job locations, provide clarifications and verify work for completion and quality as required.
-Draft requisition for purchase of equipment, material, spares, etc.; reviews and evaluates offers and coordinates with procurement unit.
-Support official events/ceremonies in coordination with other units as assigned by supervisor.
-Support and assist in office movements, relocation of offices and related equipment.
-Perform other duties as required by Senior ISA Officers in coordination with supervisor
PROFESSIONALISM: Ability to perform a broad range of administrative functions. Ability to apply organizational rules and policies, as well as implementation of organizational initiatives. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the Internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.:
High school diploma or equivalent is required.
At least three (3) years of work experience is required including some experience with administrative process and associated computer software (Microsoft Office).
Valid driver's permit, clean driver's record and demonstrated ability to drive and operate a motor vehicle in a safe manner
English and French are the working languages of the Authority. For this position advertised, fluency in English (both oral and written) is required.
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
This position is subject to local recruitment pursuant to staff rule 4.4 of the ISA Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
ISA reserves the right to appoint at one level lower than the level of the vacancy.
(COMPANY NAME) Considerations
According to article 101, paragraph 3, of the Charter of the (COMPANY NAME), the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the (COMPANY NAME) if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term "sexual harassment" means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The (COMPANY NAME) places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The (COMPANY NAME) Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, (COMPANY NAME) staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the (COMPANY NAME) in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the (COMPANY NAME) including the Charter of the (COMPANY NAME), resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE (COMPANY NAME) DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE (COMPANY NAME) DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS
|Origen:||Web de la compañía|
|Publicado:||03 Nov 2020|
|Sector:||Gobierno / ONGs|