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Lavoro > Stage > Amministrazione > Svizzera > Ginevra > Offerta 

Intern - Administration [Temporary

Azienda non indicata
Ginevra, Svizzera
Stage, Amministrazione, Inglese, Francese
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Descrizione del lavoro:

The (COMPANY NAME) Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the (COMPANY NAME) system and serves as an authoritative advocate for the global environment.

UNEP's Policy and Planning Division works with international and national partners, providing technical assistance and capacity development for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition.
As part of the Policy and Planning Division, the Crisis Management Branch extends UNEP's work to areas of the world where the natural and human environment have been damaged from conflicts or disasters. Specialized environmental expertise is provided to rapidly identify risks to health, livelihoods and ecosystem services and to integrate environmental needs within the recovery process.
The Crisis Management Branch promotes sustainable management of natural resources in conflict and disaster affected countries. The branch's work demonstrates to decision makers the importance of natural resources management as a precondition for sustainable development and as an instrument for peace building and disaster risk reduction. Since 1999, the team has conducted field operations in over 40 countries and works in close cooperation with the humanitarian, development and peacebuilding frameworks of the UN system. More information can be found at wxx.xxxx.xxx/xxxxxxxxxxxxxxxxxxxxx.
This internship position is for a person who will support the Administrative Officer of the Crisis Management branch in provision of administration and finance support services.

The internship is for a duration of six (6) months
The Internship is UNPAID and full-time.
Interns work five days per week (35-40 hours) under the supervision of a staff member in the department or office to which they are assigned.

Responsibilities

Under the direct supervision of the Administrative Officer and overall supervision of the Operations Manager, the Intern will perform the following functions:
Assist in reviewing the terms of references of consultants and Interns for completeness and fulfilment of set parameters before submission to the HR focal point or Administrative/Programme Officers. Ensure that due process is followed in reviewing applications for Internships and Consultancies including assistance in collating all required paperwork for recruitment for onward submission to the Administrative Officer.
Assists in the on-boarding process for Interns and Consultants by ensuring that all required paperwork are submitted to respective areas for action i.e Banking forms for UMOJA, CDL cards, HR Mini master etc. Assist in initiating the paperwork for ICTS actions including emails set up, desk/laptops, phones amongst others.
Assist the HR and Finance focal points in collating and recording certification of work for payment purposes for consultants, filing, tracking amongst others. Help to maintain files both soft and hard copy for contracts of Consultants and Interns including ensuring that the necessary required approvals for each of set of the documents are done.
Assist the travel focal points in ensuring that the staff, meeting participants and consultants travel requests are properly filled and obtain the necessary approvals before submission for further actions.
Assist the Administrative officer in maintaining tracking of various streams of work including but not limited to legal agreements for implementing partners.
Assist the Inventory focal point in reviewing of inventory data constantly and cross checking with data/information generated from Umoja and ensuring that filing of actions related to disposals/write-offs are property undertaken.
Assist in taking section meeting's minutes and thematic/country offices meetings with the administrative Officer and preparing follow up action's matrix.
Any other tasks as assigned by the Administrative Officer or Head of Branch.

Competencies

Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed

Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Client Orientation:
-Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients' needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client

Education

Applicants must at the time of application meet one of the following requirements:
a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
c. Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.

Be computer literate in standard software applications.

Have demonstrated keen interest in the work of the (COMPANY NAME) and have a personal commitment to the ideals of the Charter;

Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Preferred area of study:
1. Background in project management, finance, statistics, Information science
2. Strong interest and familiarity with Information science, data management

Work Experience

Not applicable

Languages

Fluency in English. French is desired.

Assessment

Potential candidates will be contacted by hiring manager directly for further consideration.

Special Notice

Your application for this internship must include:
1. A Completed application (Personal History Profile) and Cover Note, through the UN careers Portal. Incomplete applications will not be reviewed.

The Cover Note must include:
- Title of the degree you are currently pursuing
- Graduation Date
- IT skills and programmes you are proficient in
- Explain why you are the best candidate for this specific internship

Explain your interest in the (COMPANY NAME) Internship Programme, ensure to include all past work experience (if any).

2. Proof of enrollment from current University (if not graduated).

3. A copy of degree certificate (if you have already graduated).

Due to a high volume of applications received, ONLY successful candidates will be contacted.

(COMPANY NAME) Considerations

According to article 101, paragraph 3, of the Charter of the (COMPANY NAME), the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the (COMPANY NAME) if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term "sexual harassment" means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The (COMPANY NAME) places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The (COMPANY NAME) Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the (COMPANY NAME) including the Charter of the (COMPANY NAME), resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE (COMPANY NAME) DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE (COMPANY NAME) DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS

Provenienza: Web dell'azienda
Pubblicato il: 23 Gen 2020
Tipo di impiego: Stage
Durata di lavoro: 6 mesi
Lingue: Inglese, Francese
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