Team PA

Description du poste:

From day one, our mission has been to create an independent business with a unique culture - one that is controlled by the people who work for it. Finding the most talented and entrepreneurial people has always been key to our success.

People come to Howden for lots of different reasons, but they stay for the same one: our culture. That's what sets us apart, and why we nurture and retain the best talent in the market. Whatever your priorities - work/life balance, career progression, sustainability, volunteering - you'll find like-minded people driving change at Howden.

The Role
This role will focus the majority of time on providing a secretarial support service to the a specific team, focusing on a range of administration support tasks. It may also provide personal support to a nominated manager/managers and this may require diary and e mail support, as necessary.

Key Responsibilities
* Ensures records of meetings are kept through the production of accurate and timely minutes and any related documentation
* Manages assigned projects and contribute to other projects as required
* Provides relevant management information to managers as required
* Organises diary, files and electronic records
* Screens calls and e-mails, prioritizing items for response and answering routine enquiries. Re-directs items as appropriate.
* Provides administration support for personal matters, as appropriate
* Prepares paperwork for meetings
* Organises local and international travel arrangements, including visa requirements, insurance arrangements and the preparation of travel itineraries
* Liaises with other support areas as required e.g. Facilities/post room/reception team etc
* Produces a wide variety of documentation using appropriate software packages, including reports, presentations, letters and spreadsheets. Reviews final documentation for completeness, accuracy, quality, corporate style and format
* Processes invoices and checks and reconciles expenses for their department/team
* Ensure up to date records are maintained at all times on the Company's/Group's systems
* Screens calls for the department
* Liaises with other secretarial and administration resource in the Division as required, in order to ensure support is available during lunch breaks, holidays or periods of absence. On a contingency basis, may provide secretarial support for other teams within the Division

Skills & Attributes
* Previous experience of working in a secretarial capacity - ideally supporting a team
* Experience of diary management and compiling international travel itineraries and plans
* Understands the role of a secretary/PA
* Able to use Microsoft office packages in particular Word and Excel
* Attention to detail with ability to produce accurate documentation, professional documents which are visually appealing and correct with regards to grammar, layout and spelling.
* Ability to work effectively within a team.
* Prioritisation and organisational skills - able to demonstrate flexibility with regards to working hours when required and is able to produce a high quality of work within short deadlines.
* Internal Networking skills - understands the organisation and where to find answers/relevant resources.
* Self-motivated
* Numerate - able to create spreadsheets and manage expenses processes
* Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders. Portrays a professional and polished image of the Division to all external contacts.
* Able to deal with confidential matters appropriately

Our Culture: People First

We've travelled far since opening our first office in 1994. Back then we were local experts - based in London, with direct access to the world's biggest insurance market. We're still locals, and we still deliver the right advice and the right insurance to our clients. But now, we're local all over the world. With 15,000 global colleagues and a partner network spanning more than 100 territories, we are the largest independent insurance broker in the world. But our values haven't changed since day one, when we set out to create a company grounded in:

* An employee-ownership model
* Aligned external investors
* The trust and integrity born of friendship
* Expertise
* Independence

Our focus on being a people-first business has always been at the very heart of Howden. Our vision was to create an independent business with a unique culture; one that would survive and thrive as a business controlled by the people working for it. Our employee ownership model sets us apart in the market. It's created a culture of collaboration and innovation, where we're driven to think bigger and empowered to challenge convention.

Our flat structure and entrepreneurial spirit help us attract the best people and empower them to be the best version of themselves. And when we bring in and nurture great talent, more follows. That makes us better - and that's better for everyone.

Diversity & Inclusion

At Howden we consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness and respect, regardless of their age, disability, race, religion or belief, gender, sexual orientation, marital status or family circumstances.Permanent