Finance and Administration Manager

Descrizione del lavoro:

Reporting directly to the Group CFO and working closely with the country BU Directors, the V.I.E will support Finance & Administration (F&A) activities for our Mexico and São Paulo subsidiaries.

Based in our Mexico City office, the V.I.E will also provide remote support for activities related to São Paulo. The mission will mainly cover the following areas:

1) FINANCE COORDINATION & SUPPORT
* Work closely with the Finance teams in Mexico and São Paulo and facilitate coordination with Group Finance.
* Liaise with external accounting providers regarding annual financial statements, tax declarations and other accounting matters.
* Support the coordination and preparation of information required for annual audits.
* Facilitate communication between local teams, external providers and Corporate F&A.

2) REPORTING & CONTROL
* Prepare financial reporting and analysis for monthly closing, forecasting and planning.
* Perform consistency checks on financial and accounting data and highlight discrepancies to the relevant local or Group stakeholders.
* Support reconciliation between accounting and reporting.
* Prepare cash-control information, including bank reconciliations, and support payment preparation and follow-up in accordance with the company's established approval procedures.
* Support the implementation and monitoring of KLB policies and procedures.

3) TRANSACTION SUPPORT & MONITORING
* Support Accounts Receivable and Accounts Payable processes, including invoice preparation, cash-collection follow-up and supplier-account monitoring.
* Coordinate the transmission of financial information to external accountants and contribute to the review of monthly and yearly accounting deliverables.
* Review expense documentation and flag potential discrepancies or compliance issues to the relevant responsible stakeholders.
* Support the preparation and follow-up of exchanges with tax administrations, under the responsibility of the relevant local or Group representatives.

4) HR ADMINISTRATION SUPPORT
* Provide administrative support for the preparation of employment documentation and the maintenance of employee files and records.
* Coordinate the collection and transmission of information required for bi-weekly payroll processing with the external service provider.
* Support HR administrative processes throughout the employee lifecycle.

5) CONTRACT & LEGAL SUPPORT
* Support the administrative review and coordination of contracts prior to signature by the authorized company representatives.
* Prepare and compile information and documentation required for potential legal matters, in coordination with external lawyers and the relevant company representatives.
* Facilitate follow-up between internal stakeholders and external legal advisers.

6) PROJECTS & GENERAL ADMINISTRATION
* Support office and general administration activities, including premises, IT, insurance, company cars and mobile phones.
* Provide support to Corporate F&A and contribute to Group projects in coordination with F&A representatives in other countries.
* Contribute to the improvement of financial and administrative processes and reporting tools

Requisiti del candidato:

- Accounting / Finance Controling certificate - Excel at advanced level - Excellent, fluent command of French, Spanish and English language, both written and spoken (Portuguese a Plus) - Able to work independently or as part of a team. - Ability to take instruction for various exercises/ processes working towards deadlines The candidate must be reliable, confident and independent. Communication and interpersonal skills are essential to have day-to-day communication with both internal and external clients over the phone