Event Organizer

Description du poste:

MAKE HISTORY WITH US!

At PMI, we've chosen to do something incredible. We're totally transforming our business and building our future on smoke-free products with the power to deliver a smoke-free future.

With huge change, comes huge opportunity. So, wherever you join us, you'll enjoy the freedom to dream up and deliver better, brighter solutions and the space to move your career forward in endlessly different directions.

JOIN US!

WHO ARE WE LOOKING FOR?

* Minimum of 2-5 years hands-on events management experience
* Fluent English language, min C1 (including business English)
* Excellent analytical skills / data analysis for requirements of the events work & deliverables
* Excellent leadership skills, flexibility / adaptability and capability to initiate and maintain excellent relationships with stakeholders on different seniority levels; including the ability to engage, listen, coach, challenge and influence across various management levels within PMI
* A self-starter who is comfortable with fast past-paced, high-intensity environment where multiple events are balanced, and work needs to be prioritized; independent and proactive
* Strong communication, negotiation and presentation skills, including storytelling and change management
* Continuous improvement mindset and proactive approach
* Vendor management skills
* Budgeting and financial management skills to ensure events are cost-effective and within budget
* Digital Marketing Skills as an asset: Knowledge of digital marketing strategies and tools can help in promoting events effectively and reaching a wider audience

WHAT WE OFFER YOU?

* Private medical and dental care, life insurance
* Lunch card
* Hybrid model of work (40% of working in the office and 60% of working from home/month) and flexible working arrangements
* Employee pension plan
* Multisport program
* Cafeteria program
* Wide range of trainings, optional language classes, further education and professional qualification support possibility
* Free bike and car parking for all employees

HOW CAN YOU MAKE HISTORY WITH US?

* Planning and Strategy - maintains key stakeholder relationships throughout the event lifecycle and defines the event's purpose, goals, and target audience, develops a detailed event plan and timeline, creates and manages budgets
* Supplier Contracting - selects the most suitable suppliers from the provided alternatives, initiates and manages the Purchase Order process, ensures adherence to all relevant guidelines and key practices
* Content Management - oversees agenda management and content creation, designs promotional strategies including social media, email campaigns, and press releases, and manages event branding and materials
* Registration and Guest Management - prepares attendee lists, badges, and collects dietary restrictions, issues invitation letters for VISA application purposes, and handles RSVPs and guest communications
* On-Site Management (Optional) - coordinates with the events agency, oversees the agenda, and troubleshoots issues in real-time to ensure smooth execution
* Post-Event Activities - manages follow-up communications and thank-you notes, reconciles costs, and performs Goods Receipt (GR) on supplier's Purchase Orders (PO)

In addition, if Events center of Excellence is not involved due to the lower threshold, Events Organizer would be responsible for leading the end-to-end execution and implementing events; managing the events' teams / assigned project streams;
planning long-range to develop events master plan; and ensuring the performance of services by third parties is according to the rules of security, legal requirements and procedures

Please note that only on-line applications will be taken into consideration.
Each person who sends the application will receive information about its status.

Key things to know before you apply:

If you have been in your current job for less than 12 months or if you are on a Performance Improvement Program, you must get the approval of your current manager before applying for the job.

PMI temporary and permanent employees who are employed and paid directly by PMI are eligible to apply for jobs posted on the Internal Careers Portal. If you are not a PMI employee, you are not eligible to search and apply for internal jobs. You are welcome to search and apply for external jobs at pmi.com/careers