Business Administrator

Job Description:

The (COMPANY NAME) Cloud for Industry Team (MCI) is looking for a Business Administrator who can work directly with (COMPANY NAME)'s strategic customers and partners.
MCI is an exciting organization driving innovation and leadership across multiple industries including energy, financial services, healthcare, manufacturing, and sustainability. MCI delivers an industry ecosystem anchored across the (COMPANY NAME) Cloud.
This Business Administrator will also play a part in the larger group of Business Administrators that make MCI an effective, efficient, and productive organization.
(COMPANY NAME)'s mission is to empower every person and every organization on the planet to achieve more, and we're dedicated to this mission across every aspect of our company. Our culture is centered on embracing a growth mindset and encouraging teams and leaders to bring their best each day. Join us and help shape the future of the world.

* Calendar Management: Provides strategic calendar management and time planning support for manager and additional team calendars when needed. Manages calendar, meeting preparation, and logistics based on knowledge of manager and business needs.

* Cross-Functional Collaboration and Communication: Strengthens their network (internally and externally) across organizations to enable their team and leader's work. Uses executive maturity and independent insight judgment, discretion, business insights, and perspectives to direct and prepare staff to distribute information to their teams and/or supported leader.

* Team Management Support (Headcount Management, Recruitment, Onboarding/ Offboarding): Collaborates with Global Talent Acquisition (GTA) to facilitate internal and external recruitment efforts, and partners with hiring managers to ensure an effective process. Supports intern and university recruitment for the broader organization (e.g., planning, placement). Creates committees to promote team experiences. Lands and delegates onboarding activities (e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups) and provides support to new employees, vendors, and interns as an essential contact for questions and company information. Provides high-level support for a seamless executive onboarding experience.

* Event Coordination and Logistics: Manages, plans, and develops events. Takes responsibility for event outcomes and demonstrates executive presence. Leads a team of event planners if needed. Partners with management to understand event aspirations and target goals. Develops and leverages resources for reuse to drive efficiency. Contributes to development of workback schedule, promotion, and necessary checkpoints.

* Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management): Owns expense management including documentation (e.g., purchase orders [POs], receipts, tax award spreadsheets, statements of work, reclassifications), expense tracking, and policy compliance. Educates administrative team on (COMPANY NAME) Policy to ensure compliancy across team/division/organization and escalates issues as needed. Functions as interim approver for executive office.

* Rhythm of Business (ROB): Partners with executive leader(s) and Chiefs of Staff on building and managing annual rhythm of business (ROB), including fiscal year calendar and executive meeting schedule (e.g., Human Resources [HR] cadence, fiscal cadence, SLT cadence, company-wide and/or employee resource group cadence). Strategically communicates ROB cadence and helps to manage workloads, as needed.

* Space Management and Planning: Leads space-management processes and team spaces (e.g., office locations/desk assignments, private conference rooms, seasonally transitional spaces, remote/location status), cascading space management vision to fellow team members. Addresses and resolves high-level space requests. Leads large-scale space requests (e.g., annual office restacks, space build outs), liaising between admins and space planner and negotiating for appropriate space for their team. Determines future space planning needs and drives space changes based on utilization data and upcoming organizational changes.

* Travel Management: Works with Executive Travel to coordinate travel arrangements (e.g., accommodations, transportation, security) for manager(s) and/or group. Creates detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity. Manages all travel logistics and maximizes trip itineraries

* Discipline Growth and Development: Provides leadership and actively seeks out and participates in the Business Support community. Mentors Business Support professionals. Shares best practices and insights

Candidate Requirements:

Required Qualifications:
* 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Other Requirements:
* Ability to meet (COMPANY NAME), customer and/or government security screening requirements are required for this role. These requirements include but are not limited to the following specialized security screenings: 
* (COMPANY NAME) Cloud Background Check: This position will be required to pass the (COMPANY NAME) Cloud Background Check upon hire/transfer and every two years thereafter. 
Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $27.40 - $46.49 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $37.84 - $52.98 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.(COMPANY NAME).com/us/en/us-corporate-pay
(COMPANY NAME) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form.

Benefits/perks listed below may vary depending on the nature of your employment with (COMPANY NAME) and the country where you work