Team Administrator

Job Description:

The Role

The Valuation Business Line is a key strength in the Edinburgh office. The role of the Administrator is to provide senior support to the Valuation team of four, undertaking predominantly commercial valuation engagements for a range of banking and corporate owner clients. This position offers hybrid remote working with flexibility to work from home once you are established the role.

Responsibilities

* Setting up valuation files for a variety of property types including undertaking Land Registry and Planning searches (training provided)
* Generating Ordnance survey extracts to identify property boundaries (training provided)
* Typing, preparation and formatting of valuation reports
* Occasional audio typing from dictation
* Copying, collating and binding reports and appendices
* Typing general correspondence
* Maintaining files and job records
* Raising invoices and managing invoice records
* Managing a central email inbox for fee proposals at a UK level
* Arranging some travel
* Preparing expenses claim forms for the team
* Identifying and arranging IT requirements for new starters and Graduates in the team
* Booking meeting rooms and arranging catering for meetings/client entertaining
* Covering for administrative support in other teams when required
* Manage workloads in conjunction with the other team secretary to ensure that all work is processed efficiently and on time

Person specification

Qualifications

* Educated to A level standard or equivalent

Experience & Skill Set

* Previous experience in Property would be preferable, particularly within Valuation
* Must possess a composed manner in order to be able to work under pressure
* Manage and prioritise workloads to meet deadlines
* Awareness of Document Management Systems, CRM Databases and Microsoft Package and willingness to learn operational skills for these systems
* Accuracy and attention to detail is key
* Able to work in a team environment
* Once fully established, flexibility to work remotely one or two days per week

We are proud to offer award-winning benefits to support and reward our employees:

* Heath & Leisure: 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work
* Financial: Pension, life assurance at 8 x basic salary, group income protection, long term disability insurance, interest free season ticket loan, bonus scheme - you will be eligible to participate in the Company's Bonus Scheme, share incentive plan, financial and mortgage advice

(COMPANY NAME) is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.

(COMPANY NAME) is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status

Primary Location

GB-SCO-Glasgow

Job Type

Standard / Permanent

Job

FINANCIAL AND TECHNICAL EXPERTISE

Education Level

Other Degrees / Certifications / Vocational, Technical or Professional Qualifications

Schedule

Full-time