Talent Acquisition Coordinator with French

Descripción del puesto:

Overview

Location Overview
Working with inspiring and experienced colleagues, you'll find that the atmosphere in our city-centre office in Kraków is informal and engaging. With drive and ingenuity, our teams deliver vital services to PepsiCo employees around the world. With an active, get-things-done culture, this is a place where your dynamism and agility will make a difference.

As a Talent Acquisition Coordinator, you will play a key role in ensuring seamless execution of recruitment coordination processes across different hiring categories. You will be responsible for managing requisition processing, interview scheduling, offer management, pre-boarding and onboarding activities, while ensuring compliance, data integrity and process adherence.
This role requires strong organizational skills, attention to detail, stakeholder collaboration, and the ability to work efficiently in a fast-paced environment. You will work closely with Recruiters, Hiring Managers, Talent Acquisition Leaders and HR teams to deliver an exceptional recruitment experience for both candidates and internal stakeholders.
Responsibilities

* Requisition Management: Ensure accurate entry, updates, and maintenance of job requisitions within the Applicant Tracking System (ATS);
* Interview Scheduling & Coordination: Manage and coordinate interview schedules with candidates, hiring managers, and interviewers to ensure timely and professional interview logistics;
* Assist in the preparation and issuance of offer letters ensuring accuracy, compliance, and timely delivery;
* Support pre-boarding activities, including new hire documentation;
* Ensure a smooth transition for new hires, resolving any onboarding-related concerns efficiently;
* Process Oversight: Monitor all aspects of the internal recruitment life-cycle, ensuring timely completion of each stage while maintaining high service standards;
* Maintain accurate and up-to-date candidate records within the ATS and other recruitment
systems;
* Ensure data integrity and compliance with company policies and data privacy regulations;
* Generate basic reports on recruitment activities, tracking process completion rates, candidate status and coordination efficiency;
* Build and maintain strong relationships with Recruiters, Hiring Managers, HR Teams and Candidates;
* Provide timely updates on the status of coordination activities, ensuring clear communication and alignment;
* Ensure candidates receive a high-touch experience, keeping them informed throughout the interview and hiring process;
* Identify and suggest process improvements to streamline coordination activities and enhance efficiency;
* Utilize the ATS, CRM and other recruitment tools to ensure timely and accurate execution of coordination activities;
* Stay updated on system and process changes, ensuring proper adoption and compliance;
* Ensure all recruitment activities comply with local employment laws, company policies and global hiring standards;
* Maintain accurate data entry and tracking within the ATS, ensuring full compliance with recruitment lifecycle protocols;
* Safeguard the accuracy and completeness of candidate records, ensuring adherence to data privacy regulations;
* Support both external and internal recruitment processes, managing job postings, candidate scheduling and onboarding logistics across multiple hiring categories;
* Balance internal mobility coordination while supporting external hiring, ensuring dual-process efficiency.
Qualifications

* 2+ years of experience in recruitment coordination, HR operations or talent acquisition support;
* Experience working with Applicant Tracking Systems (ATS) (e.g., iCIMS, Workday, SuccessFactors) and recruitment technologies;
* Strong ability to manage multiple priorities, high volume hiring processes and deadlines in a fast-paced environment;
* Excellent verbal and written communication skills, with the ability to interact professionally with candidates, recruiters, hiring managers and cross-functional stakeholders;
* Understanding of global hiring standards, local employment laws, and recruitment lifecycle protocols to ensure compliance and data integrity;
* Strong focus on accuracy in offer processing, scheduling and data management to maintain seamless recruitment coordination;
* Ability to work collaboratively across teams while maintaining discretion in handling sensitive candidate information;
* Strong customer service orientation to ensure a high-touch candidate experience throughout the interview and onboarding process;
* Strong written and spoken English and French skills to support recruitment coordination across regions;
* Ability to identify opportunities for operational efficiency and suggest enhancements to streamline coordination activities;
* Experience managing job postings, interview logistics and onboarding for both external hires and internal employee transitions.

Compensation and Benefits:
* The expected starting compensation range for this position is 100100,0 PLN annually (gross).
* Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
* This role is eligible for an annual bonus, based on performance and eligibility.
* In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility.

The 'Internal Reporting Procedure' for making reports of violations of the law and taking follow-up action in terms of the Law on Whistleblower Protection of June 14, 2024 is available at www.pepsicopoland.com under the Contact/Career tab.

* Requisition Management: Ensure accurate entry, updates, and maintenance of job requisitions within the Applicant Tracking System (ATS);
* Interview Scheduling & Coordination: Manage and coordinate interview schedules with candidates, hiring managers, and interviewers to ensure timely and professional interview logistics;
* Assist in the preparation and issuance of offer letters ensuring accuracy, compliance, and timely delivery;
* Support pre-boarding activities, including new hire documentation;
* Ensure a smooth transition for new hires, resolving any onboarding-related concerns efficiently;
* Process Oversight: Monitor all aspects of the internal recruitment life-cycle, ensuring timely completion of each stage while maintaining high service standards;
* Maintain accurate and up-to-date candidate records within the ATS and other recruitment
systems;
* Ensure data integrity and compliance with company policies and data privacy regulations;
* Generate basic reports on recruitment activities, tracking process completion rates, candidate status and coordination efficiency;
* Build and maintain strong relationships with Recruiters, Hiring Managers, HR Teams and Candidates;
* Provide timely updates on the status of coordination activities, ensuring clear communication and alignment;
* Ensure candidates receive a high-touch experience, keeping them informed throughout the interview and hiring process;
* Identify and suggest process improvements to streamline coordination activities and enhance efficiency;
* Utilize the ATS, CRM and other recruitment tools to ensure timely and accurate execution of coordination activities;
* Stay updated on system and process changes, ensuring proper adoption and compliance;
* Ensure all recruitment activities comply with local employment laws, company policies and global hiring standards;
* Maintain accurate data entry and tracking within the ATS, ensuring full compliance with recruitment lifecycle protocols;
* Safeguard the accuracy and completeness of candidate records, ensuring adherence to data privacy regulations;
* Support both external and internal recruitment processes, managing job postings, candidate scheduling and onboarding logistics across multiple hiring categories;
* Balance internal mobility coordination while supporting external hiring, ensuring dual-process efficiency

Requerimientos del candidato/a:

* 2+ years of experience in recruitment coordination, HR operations or talent acquisition support;
* Experience working with Applicant Tracking Systems (ATS) (e.g., iCIMS, Workday, SuccessFactors) and recruitment technologies;
* Strong ability to manage multiple priorities, high volume hiring processes and deadlines in a fast-paced environment;
* Excellent verbal and written communication skills, with the ability to interact professionally with candidates, recruiters, hiring managers and cross-functional stakeholders;
* Understanding of global hiring standards, local employment laws, and recruitment lifecycle protocols to ensure compliance and data integrity;
* Strong focus on accuracy in offer processing, scheduling and data management to maintain seamless recruitment coordination;
* Ability to work collaboratively across teams while maintaining discretion in handling sensitive candidate information;
* Strong customer service orientation to ensure a high-touch candidate experience throughout the interview and onboarding process;
* Strong written and spoken English and French skills to support recruitment coordination across regions;
* Ability to identify opportunities for operational efficiency and suggest enhancements to streamline coordination activities;
* Experience managing job postings, interview logistics and onboarding for both external hires and internal employee transitions.

Compensation and Benefits:
* The expected starting compensation range for this position is 100100,0 PLN annually (gross).
* Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
* This role is eligible for an annual bonus, based on performance and eligibility.
* In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility.

The 'Internal Reporting Procedure' for making reports of violations of the law and taking follow-up action in terms of the Law on Whistleblower Protection of June 14, 2024 is available at www.pepsicopoland.com under the Contact/Career tab