Office manager, Tbilisi, Ponichala

Description du poste:

Обязанности:

* Support GM on work related requests;
* Answer call and inquiries from customers/provide general information and contact details for TT clients;
* Receive and forward information on quality related issues of company products;
* E2E process of Business Travel: Confirmation of travels, coordination on filling in all needed pre-travel documents, such as risk assessments, business card refill form, preparation Business travel orders for per-diem and other expenses and uploading into 1C; coordinate on closing the travel related documents on time;
* Book hotels in Georgia and abroad, organize conferences/meetings on third party partners; Negotiate, searching for new opportunities and offers from hotels;
* Manage office related activity and organize smooth office life/support on confirmation on Office visit allowances;
* Support office related issues, lease, renovation, changing layout, furniture etc;
* Support on organizing town halls/conferences in MS Teams, provide technical support/provide follow ups;
* Organize and support tender related purchases for the company; such as taxi and travel agency services, from tender to service performance and payment processes;
* Provide confirmation on legal, financial terms of the contract and compliance on counteragents; Non-standard conditions and confirming exception, other allowances and terms on HR related contracts, insuring best term and conditions based on price, service, etc. according to productivity targets.
* Prepare agreements and follow up on payments In 1 C; Making sure that all purchases art in line with Purchase Procedures.Требования:

* Higher education with preferred major in Business, Communication, telecommunication, etc.
* 1 year+ experience on the role of office manager, event's management, administration.
* High level of interpersonal skills (problem solving, time management, initiative, fluent communication & presentation)
* Fluency in Georgian and English languages
* Proficiency in MS Office programs