Executive Assistant

Descrizione del lavoro:

Be a part of a revolutionary change!

At PMI, we've chosen to do something incredible. We're totally transforming our business and building our future on one clear purpose - to deliver a smoke-free future.
With huge change comes huge opportunity. So, wherever you join us, you'll enjoy the freedom dream up and deliver, better, brighter solutions and the space to move your career forward in endlessly different directions.

We are currently looking for an Executive Assistant in Lausanne, Switzerland.

Your 'day to day'

In this position, you will be responsible for providing critical administrative support to the Vice President. As a highly independent EA professional, you will apply strong analytical skills in making sound judgment calls and adopt a solution-driven approach in handling your day-to-day challenges. With a customer-centric mindset, you will constantly step into the shoes of your partners to understand their needs in view of reaching optimal outcomes for the business. A keen eye for detail as well as a high level of accuracy in execution are required. You will also be expected to uphold a high level of integrity and to maintain strict confidentiality in carrying out your role.

Specifically, you'll

* Provide high quality and effective administrative support to the Vice President. Handle matters expeditiously and with care. Proactively following-up to ensure full completion of outstanding tasks under tight time constraints
* Schedule appointments/organize meetings, proactively manage calendars/agendas; monitor emails; answer or redirect messages to relevant parties where appropriate
* Manage travel arrangements (flights, accommodation, visas, expense reports, etc.) for the Vice President, as well as for members of the Leadership Team
* Project-manage affiliate events, site activities and team off-sites meetings
* Support the induction process of new management team members and act as the critical point of contact for office space allocation & onsite security needs (e.g., coordination of evacuation exercises, access management etc.).
* Draft correspondences & distribute or cascade announcements, reports, highlights where applicable
* Handle confidential information and maintain the security of the Vice President's records and files
* Generally speaking, facilitate smooth communication between the executives, departments, other assistants, employees, external parties and customers within the remit of your role

Who we're looking for

* High school degree, CFC, Business Administration diploma or equivalent; additional qualification as Personal Assistant or Secretary would be considered an asset
* Demonstrated experience in a similar position
* A highly independent and solution-driven individual
* Analytical, with the ability to connect-the-dots and make sound judgment calls or in devising concrete solutions/next steps
* Agility, with the ability the pivot given evolving context and conditions
* Excellent communication and partner management skills
* High standards of work ethic and integrity
* Attention to detail and accuracy
* Strong computer skills
* Proficient, well written and spoken English

What we offer

Our success depends on the talented employees who come to work every single day with a sense of purpose and an appetite for progress. Join PMI and you too can:
* Seize the freedom to define your future and ours. We'll empower you to take risks, experiment and explore.
* Be part of an inclusive, diverse culture, where everyone's contribution is respected; collaborate with some of the world's best people and feel like you belong.
* Pursue your ambitions and develop your skills with a global business - our staggering size and scale provides endless opportunities to progress.
* Take pride in delivering our promise to society to deliver a smoke-free future.

Things to know before you apply:
Relocation support is not available for this job
If you have been in your current job for less than 12 months or if you are on a Performance Improvement Programme, you must get the approval of your current manager before applying for the job