Materials Logistics Assistant (TE-VSC-BVO-2025-217-GRAE)

Job Description:

Job Description

Your responsibilities
Join the team responsible for the vacuum systems of the High-Luminosity Large Hadron Collider (HL-LHC), the upgrade that will boost the performance of the world's most powerful accelerator.
In this role, you will contribute to the coordination of materials logistics and database support for all vacuum equipment involved in this major project.
Working across dedicated workshops, laboratories, and in the LHC tunnel area, you will collaborate with students, trainees, experienced technicians and engineers in a highly motivating, international environment.
Your main responsibilities will include:
* Logistics coordination: Track materials and supplies, ensuring timely reception, unpacking, and correct storage or delivery of incoming orders.
* Database maintenance: Update and maintain the materials management system, ensuring accurate and up-to-date records of stock levels, orders, and distribution.
* Order management: Verify deliveries against purchase orders, report discrepancies or delays, and assist with the preparation of outgoing shipments when required.
* User support: Act as the first point of contact for staff requiring materials or equipment, assisting with locating, reserving, and issuing items.
* Documentation and reporting: Prepare simple reports on stock usage, order status, and delivery follow-ups for supervisors.
Your profile
Skills:
* Strong organisational skills, reliability, and attention to detail.
* Familiarity with basic office and database software (e.g. Excel) or a willingness to learn.
* Good communication skills for interacting effectively with colleagues and external suppliers.
* Interest in logistics, supply chain management, or technical operations.
* Ability to work both independently and collaboratively within a team environment.
* Spoken and written English or French, with a commitment to learn the basics of the other language.
Eligibility criteria:
* You are a national of a CERN Member or Associate Member State.
* By the application deadline, you have a maximum of two years of professional experience since graduation in Administrative or Office Management, Logistics or Supply Chain Management (or a related field) and your highest educational qualification is a general secondary education diploma.
* You have never had a CERN fellow or graduate contract before.
* Applicants with a Bachelor's, Master's or PhD degree are not eligible