Personnel Administration & Organization Management Administrator with French

Job Description:

About a role:

As an Organization Management Administrator, you manage personnel data and maintain the organizational structure within HR systems (SAP/MyHR), ensuring that all changes are implemented accurately and on time. You support HR colleagues and Human Resources Managers (RRH) and ensure data synchronization between local and global systems. As a Personnel Administration Administrator, you manage HR administrative processes for employees, ensuring compliance with labor regulations, internal policies, and data quality standards.
Key Responsibilities
* Maintain the organizational structure in SAP (OM), including units, positions, reporting lines, cost centers, PMDR and SWP data, and local codification rules
* Process requests via HR Renewal or SAP backend and ensure timely implementation of changes
* Monitor data interfaces and resolve errors between local and transversal systems, implementing sustainable solutions
* Collaborate with Data Quality Centre and HR Shared Services to ensure data accuracy
* Support HR users and managers with system usage and process-related questions
* Contribute to continuous improvement of HR processes and data quality
* Manage employee administrative processes including onboarding, contractual updates, and personnel file maintenance
* Coordinate workforce administration requests via Neocase
* Administer employee time and attendance records and track absences (leave, part-time, exceptional cases)
* Manage advance payment requests and administrative follow-up
* Support occupational accident declarations and employee representative mandates
* Coordinate apprenticeship and work-study (alternance) administration
* Manage medical restrictions, exemptions, and supporting documentation
* Ensure collection, validation, and maintenance of employee documents
* Ensure compliance with labor law, collective agreements, and internal HR policies
* Liaise with managers, employees, payroll teams, and external stakeholders
* Maintain HR data quality across systems and files
Requirements & Competencies
* Degree: Bachelor's degree preferably in Payroll, HR, or a related field
* Experience in HR administration and/or organizational management
* Experience in payroll and personnel administration data management
* Knowledge of payroll in France, including apprentices
* Knowledge of the National Collective Agreement for Metallurgy and AM France agreements
* Understanding of payroll regulations and time management rules in France
* Proficiency in SAP HR and Neocase tools
* Good knowledge of Excel and MS Office tools
* Fluent French and English
* Strong organizational skills and attention to detail
* Ability to work autonomously with high level of discretion and confidentiality
* Team-oriented and customer service-oriented mindset
* Analytical thinking and problem-solving skills
* Interest in digitization and optimization of HR processes
* Ability to ensure data accuracy, compliance, and process efficiency