Assistant Facilities Manager

Descripción del puesto:

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are seeking an Assistant Facilities Manager to support the delivery of integrated facilities management services at a client site in Warsaw. This role supports the Facilities Manager in ensuring smooth day-to-day operations, service quality, and compliance across hard and soft services. You will act as an on-site point of contact for stakeholders and vendors, particularly in the Facilities Manager's absence. The position combines operational oversight, people coordination, vendor management, and financial control. You will help maintain high service standards, safe working environments, and strong client relationships. This is a hands-on role suited to someone ready to take the next step in facilities management within a complex, professional environment. The role offers exposure to critical environments, contracts, and financial processes. You will contribute to continuous improvement and operational excellence. The position sits within JLL's Integrated Facilities Management business line.

Key Responsibilities

* Support the Facilities Manager in the day-to-day management of site operations and service delivery
* Act as the on-site point of contact for clients and stakeholders when required
* Assist in managing, coaching, and motivating on-site teams and service partners
* Support vendor performance across hard and soft services to ensure service levels, safety, and cost control
* Coordinate procurement activities in line with client and JLL guidelines
* Assist with contract management, including performance reviews and re-procurement support
* Support site financial management, including budgets, invoices, and cost tracking
* Help ensure compliance with health, safety, fire, and statutory regulations
* Monitor building operations, critical environments, and performance metrics
* Support risk management, incident reporting, and business continuity planning
* Identify opportunities to improve operational standards and reduce costs
* Ensure adherence to JLL policies, procedures, and ethical standards

Requirements

* Background in facilities management, property management, hospitality, or a related environment
* Working knowledge of local health, safety, and occupational regulations
* Experience supporting critical facilities and managing specialist service vendors
* Ability to understand and interpret commercial and service contracts
* Strong financial awareness, including budgets and cost control
* Demonstrated people coordination or supervisory capability
* Strong communication skills with the ability to work across different stakeholder levels
* Organized, detail-oriented, and able to manage multiple priorities
* Proactive approach to problem-solving and continuous improvement
* Comfortable working in a client-facing, on-site role

What we offer

* Permanent employment contract following a successful probation period, providing long-term stability
* Competitive benefits package including private healthcare, cafeteria system, life insurance, and an employee assistance program
* Strong focus on development and career growth, with the majority of employees participating in structured development programs, AI upskilling, or professional training initiatives
* Opportunity to join a company recognized for 18 consecutive years as one of the World's Most Ethical Companies
* Supportive and inclusive work environment with a strong focus on Diversity, Equity & Inclusion
* Active initiatives supporting Women in Business, disability inclusion, LGBTQ+ communities, neurodiversity, and respect for diverse perspectives and ways of working

Location:
On-site -Warsaw, POL

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL