[MS/EVM-SWC] Department Assistant Intern

Descripción del puesto:

Job Description

Support Associates within Department
* Prepare for new joiners (PC arrangement, create User ID, phone, taxi card, welcoming new staff…);
* Prepare for resignation associates-do exit check list;
* Support in welcoming guest, invitation letters, supporting accommodation, visa and travel, gift;
* Manage Department Employee List (Internal, external, intern) and Department Organizational chart;
* Support Department Head in organizing Department Events like Department meeting, Group Meeting, Workshops, department outing, Year End party…;
* Coordinate with other departments (HR, CTG, GS, CI…) to complete assignments;
* Support associates in travel arrangement;
* Support in expense claim form, recording and prepare monthly reporting, newsletter, year book/year end video;
* Manage department budget and purchasing;
* Manage and distribute department asset (PCs, mouse, key board, RAM, monitor), prepare monthly asset report;
* Purchasing office supplies as per regulation;
* Get Department Head's approval for expense claim form, work on, TPS or other related paper work;
* Support in interview process;
* Manage email distribution List and Department folder right granting;
* Support in receiving/sending courier;
* Taxi management;
* Support associates in daily arising topics.
Assist to Department Head
* Manage Department Head calendar and meeting schedule;
* Handle travel arrangement (TPS, transportation, visa, flight ticket, accommodation, and advance - reimburse, work permit, resident card…);
* Manage DH's personal information;
* Other tasks assigned by Department Head and Group Manager

Requerimientos del candidato/a:

Qualifications

* 4th-year student at university, major in Journalism, Business Administration, Secretary, Hospitality or related fields.
* Can join internship for 6 months (full-time, from Monday to Friday).
* Good English skills (Speaking and Writing).
* Do Canva efficiently, have knowledge in other graphic design tools is an advantage.
* Good communication and interpersonal skill and teamwork.
* Familiar with Microsoft Office (Word, Power point, Excel…).
* Honest, good at logical thinking, well-organized, hard-working and responsible person