Junior Associate AP Agency Contract 3 Months

Description du poste:

Company description Re:Sources is the backbone of Publicis Groupe, the world's third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Re:Sources has grown to 4,000+ people servicing a global network of prestigious advertising, public relations, media, healthcare and digital marketing agencies. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best: create and innovate for their clients. In addition to providing essential, everyday services to our agencies, Re:Sources develops and implements platforms, applications and tools to enhance productivity, encourage collaboration and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients. Overview Responsible for the creation and routing of Purchase Orders in a prompt manner, jobs and drafts, also to be responsible for approving workflow of the vendor invoice for timely vendor payments. Responsibilities Purchase Order Intake & Review: Monitor a shared inbox to receive purchase order (PO) requests from internal stakeholders. Carefully review each request to ensure completeness, accuracy, and compliance with company policies before processing. Purchase Order Creation: Create and maintain purchase orders within the SAP system, ensuring correct vendor details, pricing, quantities, and coding. Verify that all entries align with approved requests and organizational standards. Invoice Matching & Processing (Altair): Perform three-way matching of vendor invoices against purchase orders and receipts in Altair. Ensure all invoices correspond accurately to the original PO and delivered goods/services before proceeding. Discrepancy Investigation: Identify and resolve invoice discrepancies by reviewing supporting documentation such as shipping records, freight charges, and vendor communications. Coordinate with vendors and internal teams to clarify and correct inconsistencies. Data Accuracy & Compliance Checks: Validate all invoice details, including bank information, tax applicability, accounting postings, and supporting documents. Ensure mathematical accuracy and proper coding to maintain financial integrity and compliance. Invoice Audit & Authorization Workflow: Route audited invoices through Process Director (Query) to obtain required approvals from the agency or relevant stakeholders. Ensure all authorization steps are completed before payment processing. Invoice Approval & Payment Readiness: Approve invoices for payment once fully validated and authorized. Confirm proper documentation and vendor compliance to ensure timely and accurate payment processing. Vendor Communication & Compliance: Collaborate with vendors to ensure invoices meet company requirements, including formatting, documentation, and legal/tax standards. Address inquiries and provide guidance to improve invoicing accuracy. Open PO Monitoring & Follow-Up: Regularly review open purchase orders with overdue delivery dates. Follow up with vendors and internal teams to resolve delays and ensure timely fulfillment or closure. Qualifications Studies related to Business Administration, Finance, Accounting or Industrial Engineering. 1 - 3 years of Accounts Payable or Billing experience specially troubleshooting. Intermediate/Advanced English skills (oral and written skills) Exceptional attention to detail, multi-tasking and impeccable mathematical skill. SAP knowledge is a plus

Profil requis du candidat:

Studies related to Business Administration, Finance, Accounting or Industrial Engineering. 1 - 3 years of Accounts Payable or Billing experience specially troubleshooting. Intermediate/Advanced English skills (oral and written skills) Exceptional attention to detail, multi-tasking and impeccable mathematical skill. SAP knowledge is a plus