Executive Assistant, Nordics & Baltics

Description du poste:

About the job

We are seeking an experienced Executive Assistant who will be responsible for providing excellent and on time support to the General Manager and the Nordics & Baltics Leadership Team and other senior management members enabling them to use their time in the best way.

Are you proactive and detail-oriented individual, driven by the opportunity to support our team in project management and PO administration? At Danone, you will have the opportunity to grow and develop within a world-leading consumer goods company and work in an international environment.

Location: We are open to hiring this role in Riga, Latvia or Solna, Sweden, and encourage candidates from both locations to apply.

Your main responsibilities will be:
* Provide proactive support to GM, Leadership team and senior management.
* Manage complex calendars and coordinate travel (flights, hotels, transportation, visas).
* Handle travel expense reports and mileage documentation.
* Act as liaison between executives and employees.
* Manage PO processing and invoice administration.
* Organize meetings, offsites, team-building events, and company-wide activities in collaboration with HR and Communications.
* Prepare reports and presentations as needed.
* Maintain document records and digital files (Engage, OneDrive).
* Perform other administrative tasks as required.

In order to be successful in the role we believe that you have:
* Experience working as Executive Assistant for at least 2 years (preferably within international company);
* Higher education is an advantage (f.e. business administration, HR, communication science etc.);
* Excellent communication and collaboration skills, ability to work in organized and structured way;
* Great skills in time management and priorities planning;
* Document record keeping knowledge;
* Proficient in using MS Excel and the MS Office suite
* Fluent in English, both written and verbal. " descriptionHeader="
We are seeking an experienced Executive Assistant who will be responsible for providing excellent and on time support to the General Manager and the Nordics & Baltics Leadership Team and other senior management members enabling them to use their time in the best way.

Are you proactive and detail-oriented individual, driven by the opportunity to support our team in project management and PO administration? At Danone, you will have the opportunity to grow and develop within a world-leading consumer goods company and work in an international environment.

Location: We are open to hiring this role in Riga, Latvia or Solna, Sweden, and encourage candidates from both locations to apply.

Your main responsibilities will be:
* Provide proactive support to GM, Leadership team and senior management.
* Manage complex calendars and coordinate travel (flights, hotels, transportation, visas).
* Handle travel expense reports and mileage documentation.
* Act as liaison between executives and employees.
* Manage PO processing and invoice administration.
* Organize meetings, offsites, team-building events, and company-wide activities in collaboration with HR and Communications.
* Prepare reports and presentations as needed.
* Maintain document records and digital files (Engage, OneDrive).
* Perform other administrative tasks as required." workFromHome="Hybrid