Personal Assistant

Description du poste:

Who are we?

Howden is a global insurance group with employee ownership at its heart. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 24,000 employees spanning over 56 countries.

People join Howden for many different reasons, but they stay for the same one: our culture. It's what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities - work / life balance, career progression, sustainability, volunteering - you'll find like-minded people driving change at Howden.

The Role

The Howden CAP (Capital Advisory & Placement) Real Estate Industry Lead is seeking a highly organised and proactive Personal Assistant to provide day-to-day executive support, with some additional assistance on business development activities.

This role is primarily focused on delivering high-quality administrative and organisational support, while also contributing to the smooth coordination of selected business development activities.

What you'll do

Executive & Administrative support
* Manage complex diaries, scheduling internal and external meetings
* Coordinate travel arrangements, including flights, accommodation, and itineraries
* Manage expenses via Emburse Enterprise and support invoice processing with the Accounts team
* Oversee inbox management, including monitoring and responding where appropriate
* Attend internal meetings when required, take notes, and circulate actions
* Ensure smooth day-to-day organisation and prioritisation of tasks
* Work closely with internal teams, including Events, to support scheduling and logistics

Real Estate business development support
* Assist with preparation of meeting materials and briefing documents
* Support the coordination of regular meetings (e.g. agendas, notes, follow-ups)
* Help maintain CRM records and ensure data is kept up to date
* Provide basic support on reports and presentations when required
* Assist with updating credentials and internal documents
* Work closely with the Client Engagement team to support more complex requests

Event support
* Assist with the organisation of events and conferences (logistics, invitations, tracking responses)
* Work closely with the Events team to support planning and ensure smooth delivery
* Help track attendance and follow-up actions post-event

Who we're looking for
* Proven experience as a Personal Assistant supporting senior stakeholders
* Strong organisational skills and attention to detail
* Ability to manage multiple priorities in a fast-paced environment
* Excellent communication skills, both written and verbal
* Proficient in Microsoft Office (Outlook, PowerPoint, Excel)
* Familiarity with CRM systems preferred
* Proactive, reliable, and able to work independently as well as part of a team

What do we offer in return?

A career that you define. At Howden, we value diversity - there is no one Howden type. Instead, we're looking for individuals who share the same values as us:
* Our successes have all come from someone brave enough to try something new
* We support each other in the small everyday moments and the bigger challenges
* We are determined to make a positive difference at work and beyond

Reasonable adjustments

We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.

If you're excited by this role but have some doubts about whether it's the right fit for you, send us your application - if your profile fits the role's criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.

*Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.
Permanent