Reception & GA Intern

Description du poste:

The role of this position is to handle all reception and administrative tasks to support daily office operation and all business related requests from staff

Job Description:
Responsibilities:
* Receive incoming calls and ensure full information is recorded and forwarded to the relevant department.
* Monitor meeting rooms, pantry according to regulations and report to manager if there is any abnormal situation
* Receive guests and record the information and forward it to the relevant department.
* Manage incoming and outgoing correspondence and parcels
* Collect invoices & supporting documents according to internal process (payment to suppliers) and make payment to suppliers for expenses
* Arrange/make forms according to regulations of the Building Management Board related to property/goods movement, repair construction, event organization...
* Monitor/supervise the work of Tea ladies, especially the situation of general pantries and refrigerator cleaning.
* Monitor pantries /relaxation room according to regulations and report to manager if there is any abnormal situation
* Receive & check goods, utensils for general pantries
* Compare data, spreadsheets of electricity, water consumption indicators, parking costs from the Building Management Board
* Assist to arrange//deploy periodical cleaning/maintenance for all offices: general office cleaning, CFU/aircon maintenance/cleaning, maintenance/cleaning for drinking-water machines' filters system
* Make new order as request (furniture & office facilities)
* Assist to arrange for fixing/repair when the facilities has problems
* Others tasks as requested by Line Manager

Requirements:
Knowledge and Experience:
* Full time working basis is a MUST 
* Good working attitude as truthful, honest, hardworking, patient, high labor discipline 
* Can work independently or in groups 
Skills and Abilities:
* Ability to think logically and flexible in unexpected situations 
* Good English skills 
* Good skills in Excel, Word, … 

Location:Ho Chi Minh City

Brand:Dentsu

Time Type:Full time

Contract Type:Student/Intern (Fixed Term) (Fixed Term)