CEO Office & Comex Assistant

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About the job

We are seeking a highly organized and proactive CEO Office & Comex Assistant to join the CEO's cabinet. In this pivotal role, you will provide comprehensive support to the CEO Office and the Executive Committee (Comex), ensuring seamless operations, effective coordination, and a high standard of service across all activities. You will report to the Chief of Staff & Deputy, acting as a trusted partner and key point of contact for both internal and external stakeholders.

Key Responsibilities
Comex & Cabinet Support

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* Coordinate and organize monthly Comex meetings: invitations, logistics (room, IT, catering), and in-person support
* Support the Chief of Staff & Deputy with travel arrangements, expense reports, and diary management
* Coordinate special events and internal meetings (e.g., breakfasts, DPP talent)
* Coordinate and manage all processing of letters received by the CEO and the cabinet
* Prepare, print, and distribute agendas, briefs, and meeting materials.
* Oversee daily operations of the CEO's cabinet: supplies, mail sorting, and general office organization
* You will work closely with the CEO's personal assistant, providing backup support as needed

* Proven experience as an Executive Assistant, Team Assistant, or in a similar senior administrative role supporting executive leadership.
* Strong organizational, prioritization, and problem-solving skills; ability to anticipate needs and act with urgency.
* Excellent written and verbal communication skills
* High integrity and discretion in managing confidential information.
* Proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint).
* Fluency in English and French.
* Ability to work effectively in a fast-paced, dynamic environment and adapt to changing priorities