Analyst - Fund Administration

Descrizione del lavoro:

You are a strategic thinker passionate about driving solutions in Fund Registration & Cross-Border Marketing Oversight. You have found the right team.
As Fund Registration & Cross-Border Marketing Oversight Lead within our Product Registration Team, you will be responsible for setting and improving our organizational objectives, and ensuring their consistent accomplishment.

Job Responsibilities

* Coordinate end-to-end fund registration and ongoing maintenance activities across designated jurisdictions (registrations, updates, renewals, de-registrations).
* Oversee third-party registration providers' day-to-day delivery, quality, and adherence to agreed processes and timelines.
* Maintain governance and controls for outsourced registration activities, including oversight routines, issue logs, escalation paths, and evidence retention.
* Partner with Legal, Compliance, Product, Distribution, and Operations to align requirements, gather inputs, and support timely submissions.
* Track jurisdictional requirements and deadlines to ensure filings and documentation are complete, accurate, and on time.
* Identify operational risks and issues, escalate appropriately, and support remediation and continuous improvement.
* Conduct periodic third-party performance reviews (KPIs/SLAs, service reviews) and contribute to root-cause analysis for incidents.
* Contribute to vendor governance activities and third-party relationship management to meet regulatory expectations.
* Document processes and controls and support team knowledge management to strengthen resilience and audit readiness.
* Prepare management information and forum updates (status reporting, pipelines, risks/issues) for internal stakeholders.
* Support a control-minded operating model that sustains accurate, compliant registrations across global jurisdictions.

Required qualifications, capabilities and skills

* At least 1 year Experience in fund operations, fund distribution support, product onboarding, or a comparable regulatory/operational role within asset management.
* Working knowledge of UCITS and/or AIF structures and cross-border marketing/registration implications.
* Demonstrated experience overseeing third-party providers and/or operating model oversight (coordination, quality checks, escalations).
* Strong attention to detail with the ability to manage multiple jurisdictional deadlines.
* Strong written and verbal communication skills with confidence engaging cross-functionally.
* Strong organizational skills, process orientation, and a control-minded approach to operational delivery.
* Proficiency with standard office tools (e.g., Excel, PowerPoint) and comfort using trackers/workflows.
* Ability to maintain accurate records and evidence to support oversight and auditability.
* Ability to operate within a risk and control framework and follow escalation practices.
* Ability to monitor outsourced service delivery and ensure adherence to regulatory expectations.
* Ability to support incident management, root-cause analysis, and remediation activities.

Preferred qualifications, capabilities and skills

* Early-career exposure (internships/placements/first roles) in fund operations, distribution support, product onboarding, or similar; asset management exposure is a plus.
* Foundational awareness of UCITS and/or AIF structures and willingness to learn cross-border marketing/registration requirements.
* Some experience supporting third-party provider work (coordinating inputs, tracking deliverables, basic quality checks) with guidance.
* Strong prioritization skills to manage deadlines across multiple jurisdictions.
* Confident collaborator who asks thoughtful questions to confirm understanding across functions.
* Highly organized and process-minded, with interest in controls and documentation.
* Sound judgment to escalate promptly when issues arise