Assistant Manager (RDO), SIMTech

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Role Summary

General Administration

* Coordinate external and internal meetings for RDO management
* Enter data and compile information regarding research collaborations, agreements, business visits, fellows, joint appointments, awards received by staff, manpower intern and attachment, and other research documentations
* Compile RDO monthly calendar, such as visits, engagements, IP, and grant activities, for reporting to management with information from other team members
* Record, issue, collect, safekeep, and order laboratory notebooks for researchers and technical staff
* Raise and verify purchases made by RDO staff
* Monitor RDO admin mailboxes
* Be point of contact for general enquiries from staff, A*STAR community, and public

Manpower - Student Matters (Interns and Student Attachment)

* Liaise with S&A supervisors, A*STAR Graduate Academy, and local Institutes of Higher Learning to input internship project proposals and other administrative matters.
* Facilitate approval from management for research student's conference applications, thesis- and supervisor-related matters, and other student-related matters.
* Create quarterly internship calendar for regular updating to divisions.
* Identify and review potential improvements to existing processes in manpower student internship and attachments.
* Liaise with other departments within the institutes for student onboarding and exit.
* Be point of contact for Student Matters in SIMTech and ARTC.
* Own, update and maintain student database including troubleshooting and updating of approval workflows

Engagement Support

* Provide logistics support for hosting visits, which include but not limited to securing and preparing meeting room, laptop, AV, name tent, and reserved carpark.
* Liaise with receptionist to pre-register visitors and prepare visitor passes.

Cover Other RDO Job Functions, As Required

* Support TD/publication/grant database and report
* Support digitalisation, dashboards and process automation workflows for RDO related approvals.
* Support RDO activities, catering and other task as required

Education Qualifications

* Diploma or degree in administration or science or engineering

Job Requirements

* Independent and able to work with minimal supervision
* Able to work with multiple stakeholders, internal and external
* Meticulous and attention to details
* Good command of Microsoft Words, Excel, PowerPoint, Office, and SharePoint
* Good communication, interpersonal and stakeholder engagement skills
* Able to deliver results under tight timeline
* Good analytical and problem-solving skills