Stagiaire - Assistant de Coordination Administrative et Appui Projets - Saint-Étienne-du-Rouvray

Descrizione del lavoro:

How to contribute to our vision

This position is for a one-month internship to provide administrative and project support within the Modelling France engineering team. The primary business need is to ensure continuity in the administrative and financial coordination of technical projects, particularly concerning reporting for public grant funding. To address this, the role focuses on two core areas: Administrative & Financial Project Coordination and Documentation & Reporting Support. These activities involve collecting and organizing project data, tracking financial documents like invoices and purchase orders, and assisting with the preparation of summary reports for internal teams and external funders. Given the focus on detailed tracking and reporting, the ideal candidate will be a student with strong organizational skills, rigor, and proficiency in office software, especially Excel. An interest in project management within a technical environment and the ability to handle confidential information are essential for success in this short-term assignment.

What You Need To Make a Difference

* 50% Administrative & Financial Project Coordination
* Update administrative and financial tracking spreadsheets, including invoices, purchase orders, and expenses.
* Assist in collecting and organizing necessary information for public grant applications and reporting.
* Verify the consistency of financial and administrative data, identifying any missing elements for reporting dossiers.
* Provide occasional support for HR-related administrative tasks, such as consolidating information on project resources.
* 40% Project Documentation & Reporting Support
* Support technical experts by formatting, consolidating, and proofreading technical reports intended for external funders.
* Prepare simple summary documents, including summary tables, follow-up notes, and action lists.
* Contribute to the classification and organization of project documents to improve information traceability.
* Participate in project coordination meetings to take notes and update action trackers.
* 10% Contextual Onboarding & Understanding
* Quickly understand the project context, key stakeholders, administrative deadlines, and existing documentation.
* Gain a basic introduction to the technical aspects of the projects to better understand the overall context and deliverables.

Education

* Currently enrolled in a higher education program (e.g., BUT, BTS, Bachelor's, Master's, Engineering or Business School) with an interest in project management or administration.
* Fluent French is required; professional proficiency in English is appreciated.
* No prior professional experience is required; this is a student internship role.

Skills

* Administrative & Project Management
* Project Coordination
* Administrative Support
* Data Collection and Organization
* Attention to Detail
* Financial Administration
* Software & Tools
* Microsoft Excel
* Microsoft PowerPoint
* Microsoft Word
* Behavioral Competencies
* Rigor and Reliability
* Autonomy
* Discretion and Confidentiality
* Interpersonal Skills