Intern - EA/Team Assistant

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Job description

Business type

Types of Jobs - Asset Management

Job title

Intern - EA/Team Assistant

Contract type

Internship/Trainee

Term (in months)

12 months

Expected start date

12/12/2022

Management position

No

Job summary

This role is providing administrative support to various teams and Heads of Department within Amundi (UK) Limited. This will include:
* Acting as a first point of contact and thereafter sharing workload responsibilities with other members of the Administration team.
* Support for Heads of Department / Management team
*
Organising business trips for the relevant departments including booking flights, hotels, taxis and scheduling itineraries, and using initiative to resolve sudden changes to itineraries/schedules.
*
Calculating and processing expense claims from business trips.
*
Controlling and submitting of expenses claims for approval.
*
Maintaining diaries including arranging appointments.
*
Protecting and ensuring the confidentiality of all information.
*
Act as 'gatekeeper' for diary and pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds, highlight conflicting appointments.
*
Preparing general correspondence, including confidential documents, and drafting responses to correspondence.
*
Organising incoming and outgoing mail, courier services, special delivery requirements.
*
Support for the other members of the team as and when needed.
*
Handling overseas visitors agendas.
*
Committees - scheduling numerous senior level meetings and preparing documents.
*
Screening telephone calls, taking and conveying messages where appropriate.
*
Providing admin/facilities support as and when needed.
*
Frequent liaison with Paris office to assist with meetings and visitors etc.
*
Printing and collating all documentation as required.
*
Organising other ad-hoc internal and external meetings.
*
Meeting minutes taking
* Providing support in the preparation of client events
* Provide support with internal/external events
* Creation of promotional posters/material for these events
* Creation and maintenance of the London Branch Sharepoint (intranet)
* Providing reception lunch/holiday cover when necessary
* Providing admin annual leave coverage for the admin team
* Update the attendance report on a regular basis
* Supporting with any other ad-hoc administrative/facilities support

Position location

Geographical area

Europe, United Kingdom

City

London

Candidate criteria

Minimal education level

Bachelor Degree / BSc Degree or equivalent

Academic qualification / Speciality

Bachelor Degree

Experience

* Self-starter with a "can do" attitude, willing to adapt and take on challenges.
* Highly organised with excellent abilities to multi task.
* Excellent time management skills and a team player
* Strong verbal & written communication skills
* Strong Microsoft Office skills particularly with Outlook, PowerPoint and Excel
* Ability to independently assess issues and initiate solutions

Required skills

* Strong Microsoft Office skills particularly with Outlook, PowerPoint and Excel