[EAA] Department Secretary Intern

Job Description:

Job Description

1. Departmental Support & Coordination:
- Administrative & Operational Assistance:
* Support daily department operations, including onboarding/offboarding processes for new hires joiner (account, accessories, PC arrangement, etc.).
* Manage department data (employee list, org chart, borrowed resource list, overtime data, newcomer & exit list, Bosch Global Net).
* Be a central point for information.
- Support to Department Head: Provide direct administrative support to the Department Head: scheduling meetings and assisting with ad-hoc and arising requests.
- Meeting & Event Logistics: Organize and prepare for meetings, workshops, and internal events, including content creation and logistical arrangements.
- Properties Management: Manage department accessories, properties, and storage.
- Visit Management: Coordinate arrangements for incoming and outgoing visit (welcome, visa support, farewell).
- Documentation & Processes: Assist in maintaining and updating department internal processes and guidelines.
- Procurement & Financial Follow-up: Handle purchasing tasks (contacting vendor, requesting quotation, ordering, receiving) and manage payment follow-ups.
- Data & Planning Management: Manage department data on company dashboards and tools.
2. Communication & Collaboration:
* Internal Engagement: Contribute ideas to department events and activities.
* Information Flow: Act as a coordinator to transfer information between company level and associates.
* Coordinate associate benefits and gifts

Candidate Requirements:

Qualifications

* 3rd - 4th year student in Business Administration, Human Resources, Hospitality or related fields.
* Official university recommendation letter with stamp (mandatory).
* Commitment: full-time or at least 4 days/week for 6 months internship.
* Good English skills (especially Speaking and Writing).
* Good at communication, time management and teamwork.
* Proficiency in Microsoft Office (Word, Power point, Excel, etc.).
* Dynamic, accuracy, well-organized, and supportive.
* Have ability of problem-solving skill