Operations Support

Job Description:

Company Description:

Vitol Group
Vitol is a leader in the energy sector with a presence across the spectrum, from oil through to power, renewables and carbon credits and has been profitable in every year since its foundation in 1966. Vitol is focused on the sale, purchase and transport of physical energy commodities on a global basis. They are headquartered in Geneva, with key operations also situated in Houston, London, Singapore, Rotterdam and Bahrain with a further 40 offices worldwide. The firm's success is based on a commitment to long term customer and supplier relationships, a global intelligence gathering capability and the depth, breadth and experience of their professionals to take full advantage of market opportunities.
Our People
It isn't ships or terminals or cargoes that create their success: it's the calibre of their people. Being a global business, they come from all over the world and represent a vibrant mix of different nationalities, educational backgrounds and life experiences. In fact, today, people from around 60 different countries work for the Vitol Group, all around the world. They continue to build their reputation as a leading player in the energy markets through their creativity, commitment, professionalism and entrepreneurial spirit.
Website: www.vitol.com

Job Description:

The Operations Support role and will be responsible for:
* Checking and booking a variety of invoices
* Uploading truck liftings into the system
* Assisting with truck movement reconciliations
* Assisting with month end stock checks
* Assisting in preparation of warehouse stock overviews
* Sending original Bills of Lading (BL) to warehouses and/or collecting document packages for Letters of Credit (LC) presentations.

Qualifications:

* Ideally 2+ years' administrative experience
* Basic to good understanding of Shipping and Incoterms (preferred)
* Experience working in a trading environment
* Knowledge of the commodities industry (an advantage)
* Good proficiency in Excel
* Able to handle a large workload while maintaining accuracy and attention to detail
* Strong team player with a responsible, proactive attitude and clear ownership of deliverables
* Forward-thinking and willing to improve day-to-day processes, leveraging available tools where appropriate
* Basic Python knowledge is a plus (not essential)
* Experience handling shipping documentation
* Excellent written and spoken English

* Personal Competences:
* Conscientiousness
* Attention to detail
* Resilient
* Goal oriented
* Working proactively and independently

* Personal Characteristics:
* Able to prioritise effectively while managing multiple, sometimes competing, priorities
* Comfortable working independently and delivering against short term deadlines
* Strong verbal and written communication skills
* 24/7 working mentality