Travel & Expenses Analyst

Job Description:

Location: Paço de Arcos - Q45, Portugal

TBSS (Thales Business Support Services) acts as a shared service centre for a number of Thales countries for various key tasks associated to finance, reconciliation, procurement and supply chain.

We are recruiting for a role within TBSS based in Lisbon. The opportunity for a P2P Invoices & Expenses Team Member is as a result of continued growth for TBSS being forecasted. This role will provide services in our Procurement to Pay: supplier invoice processing and staff expenses processing team. This position offers the opportunity to develop and enhance your existing skills while learning new ones within a shared services environment.

As a Travel and Expenses Team Member, you will play a crucial role in ensuring the smooth and efficient management of employee travel and expenses within our organization:

Key Responsibilities:
* Receiving and processing of expenses manually (Expenses follow up, Expenses payment release, Urgent Manual payments);
* Checking and validation of employee ́s expenses claims in line with the Travel & Expenses policy and strict deadlines across multi-Thales operating companies;
* Analyse Staff Expenses claims and carry out compliance checks;
* Maintain prepayments and debit balances at an acceptable level;
* Manage employee ́s and other end-users expenses related queries via email and ticketing system;
* T&E Reporting;
* Corporate cards statement management and reconciliation;
* Month-end accounting activities;
* Support audit requests.

Qualifications:
* Bachelor's degree in Finance & Accounting, Business Administration or similar;
* Experience in the Accounting field, preferably in T&E related tasks;
* Strong attention to detail and data accuracy;
* Proficient in using travel booking platforms and expense management software (SAP, Oracle, Concur);
* Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines;
* Fluent English and Portuguese, both written and verbal;
* Intermediate proficiency in MS Office suite, particularly Excel.

The Group invests more than EUR4 billion per year in Research & Development in key areas, particularly for critical environments, such as Artificial Intelligence, cybersecurity, quantum and cloud technologies.
In 2024, the Group generated sales of EUR20.6 billion.

For our more than 83,000 employees in 68 countries we open up visionary perspectives, realize individual career paths and enable creative freedom. This is achieved with courage, versatility and the firm intention to make the demanding challenges of our time safer and more inclusive. With our sustainable value-focused management we support diversity actively.

Say HI* - Your journey to us
At times of change our international teams are ready to meet the complexity of today with the industry-leading technologies of tomorrow. Will you be part of it? Your contact Jéssica Carrasqueira is looking forward to your online application on our Career portal.

Jéssica Carrasqueira - Talent Acquisition Partner
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