Facility Assistant

Job Description:

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

As a Facility Assistant in our Bucharest office, you'll play a key role in delivering an exceptional workplace experience for employees and visitors alike. Working as part of our Integrated Facilities Management team, you'll support the day-to-day operations of our office - from coordinating workplace services and managing administrative processes to collaborating with cross-functional teams. This is a fantastic opportunity to build a career in facilities and workplace management within a dynamic, multinational organization.

What You'll Do
* Keep the office running smoothly - support daily workplace operations, coordinate office supplies, manage storage areas, and ensure shared spaces are organized, safe, and welcoming.
* Be the go-to contact for workplace requests - receive, route, and follow up on facilities-related requests, ensuring they are handled efficiently and accurately recorded.
* Support a great first impression - coordinate meeting room readiness, visitor logistics, and employee onboarding arrangements including desk setup and access requests.
* Handle facilities administration - maintain records, trackers, and documentation; support invoice administration, purchase requests, and preparation of reports and presentations.
* Coordinate vendor activity - schedule service visits, maintain vendor contact information, monitor routine service completion, and escalate unresolved issues as needed.
* Support stock and materials management - assist with ordering and managing workplace supplies and materials in line with team requirements.
* Champion health & safety - follow and promote workplace H&S procedures, report risks or incidents promptly, and help maintain compliant, organized office areas.
* Collaborate across teams - work closely with HR, IT, Security, Reception, and Finance to support office moves, internal changes, and a positive employee and visitor experience.

What We're Looking For
* A proactive, service-oriented mindset - you anticipate needs, take initiative, and genuinely enjoy helping others.
* Strong organizational and coordination skills - you can manage multiple tasks simultaneously without losing accuracy or focus.
* Excellent communication and interpersonal skills - you interact confidently and professionally with colleagues, visitors, and vendors.
* Attention to detail - you take pride in accuracy, whether maintaining records, following up on requests, or preparing documents.
* Comfort working in a dynamic, fast-paced environment - you adapt quickly and stay calm under pressure.
* Solid Microsoft Office proficiency - particularly Outlook, Excel, Word, and PowerPoint.
* Fluency in Romanian and English, both written and spoken.
* A collaborative team player who is equally capable of working independently and taking ownership of tasks.

What You Can Expect From Us
* Employment contract with a competitive compensation and benefits package.
* A chance to be part of a professional, multinational environment where your contribution matters.
* Professional development to help you grow in your career.
* A supportive, collaborative team culture where people help each other succeed.

Location:
On-site -Bucharest, ROU

Job Tags:
Hiring

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL