Showroom, Events& BI Operations Coordinator, EMEA

Job Description:

Ref #:
W174706

Department:
Creative Services

City:
Madrid

State/Province:
Madrid

Location:
Spain

Pay Range Max

Pay Range Min

Company Description

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.

At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.

Position Overview

The Admin& Operations role will support the Showroom& Events team as well as the Brand Image team across EMEA. This role involves close collaboration with the different creative teams, finance and marketing.

We are looking for a highly organized and detail-oriented Administrative & Operations person to join our Creative Department. This role is perfect for someone with a passion for creativity who thrives in a dynamic, fast- paced environment. You will play a key part in supporting the day-to-day operations of the creative team, ensuring everything runs smoothly and efficiently.

Essential Duties & Responsibilities

· Prepare meeting agendas, take meeting notes, and follow up on action items.
· Assist in project tracking and timeline updates.
· Help maintain departmental workflows and process documentation.
· Liese with internal departments to support project execution
· Organize and manage creative assets
· Track inventory of creative assets
· Support with internal team communications and help coordinate events, brainstorms, creative reviews.
· Support process improvement initiatives and standardization opportunities
· Prepare daily, weekly, and monthly decks, meetings
· Support fiscal year budget preparation and forecast analysis across brands, channels, regions, and accounts
· Maintain calendars and handle administrative tasks for the Heads of the dept.

Experience, Skills & Knowledge

Required Qualifications:
· Strong attention to detail
· Strong organizational and time management skills
· Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook), Business Intelligence tools, Photoshop, InDesign and Illustrator.
· Strong knowledge of business administrative tasks, reporting, forecasting, and budgeting principles
· Strong written and verbal communication skills
· Fluency in English is a must

Desired Qualities:
· Basic understanding of creative flows
· Entrepreneurial mindset with proactive approach
· Solution-oriented thinking
· Ability to manage multiple projects in a fast-paced environment
· Team player with strong interpersonal skills
· Results-driven attitude

What We Offer:
· Hands-on experience supporting a creative team and learning projects workflow.
· Exposure to cross-functional teams and insight into the inner workings of a creative dept in a fast paced industry.
· A collaborative, creative and supportive work environment