Administrative Assist (Administrative Assist-General)

Job Description:

Administrative Assist (Administrative Assist-General)

Company:Boeing Ukraine LLC

Boeing Ukraine LLC is looking for Administrative Assistant to join our team in Kyiv.

Position Responsibilities:
* Process and route, regularly throughout the day all mail.
* Communicate with the building administration regarding permanent/temporary passes to the building, work during off-hours, temporary car passes.
* Keep track of all the visitors to the office daily. Strictly follow security requirements accepted for the office.
* Translate from English into Ukrainian or vice versa, if requested or provide translation services.
* Coordinate mail and shipments
* Coordinate leased or company owned vehicles, taxi upon request.
* Keep the photo archive; get photos printed.
* Provide travel support to company employees and partners, including visas, rented cars, ground pick up, VIP lounge and other special arrangements.
* Performs recurring invoice processing, cost analysis or other business objectives through collecting, processing and distributing documents or data.
* Coordinate Record Information Management (RIM) and document storage requirements.
* Locate and assemble information for various meetings, reports, briefings, etc.
* Order stationery for the office.
* Keep first aid medical kits on each floor complete.
* Monitor newspapers subscription.
* Order business cards/holidays postcards/special souvenirs.
* Write simple or repetitive, non-technical correspondence in accordance with a given format.
* Provide secretarial supporting when required.
* Perform other duties as assigned.
* Managing reception / front office including answering calls, screening & badging the visitors, receive various deliveries (office supplies, documents, couriers), coordinating for shipping, distribution of mails, booking conference rooms.
* Facilitate non-Boeing visitor access and on-site support.
* Ensure office supply availability, order accordingly and maintain the stock.

Basic Qualifications (Required Skills/Experience):
* Bachelor's degree in related field.
* Languages: Ukrainian, English Upper-Intermediate is a must.
* Proficient in Microsoft Office (Word, Excel, PowerPoint), Outlook.

Preferred Qualifications (Desired Skills and Experience):
* Graduate degree in administrative or secretarial studies.
* 2 years of relevant work experience in hospitality or travel business or multinational company.

Professional skills:
* Business writing, knowledge of office management systems and procedures, organizational and planning skills.
* Proven admin or assistant experience.

Language Requirements:
Not Applicable

Education:Bachelor's Degree or Equivalent

Relocation:Relocation assistance is not a negotiable benefit for this position.

Security Clearance:This position does not require a Security Clearance.

Visa Sponsorship:Employer will not sponsor applicants for employment visa status.

Contingent Upon Award ProgramThis position is not contingent upon program award

Shift:Not a Shift Worker (Ukraine)