Design Operations & Integration Specialist

Job Description:

Overview

At PepsiCo design, we have a saying: "We're crazy enough to think we can inspire the future." This is what drives us, in everything we imagine, develop and execute.

Design is a strategic global function for PepsiCo that drives business value by leading innovation, creating experiences, and brand engagements. We are one of the first major food & beverage companies to integrate multiple design disciplines-brand design, design thinking, industrial design, design strategy, front-end innovation-into a single group.

Our goal is clear: to connect PepsiCo's food & beverage portfolios, with today's hyper-connected, networked users and consumers hungry for meaningful, authentic, and relevant brand experiences across multiple touchpoints and regions of the world.
Responsibilities

Finance Relationship Management Support
* Support the creation and implementation of SOW/PO/Vendor management processes, distribution of meaningful metrics, and development of best practices
* Support Business Management team on day-to-day budget management ensuring the teams meet all financial deadlines imperative to P&L YOY planning
* Partner on and support vendor contract process (MSAs) to ensure accurate and timely execution of required contracts and monitor expiration dates.
* Partner on and support vendor set up for POs and invoicing and facilitate the resolution of related issues.
* Support management of relationships with external vendors and on-site agency designers.
* Assist on the development of materials & support ongoing trainings on end-to-end vendor management processes
Operational and Technical Support
* Day to day technical support of Design Operations Sr Mgr on key priorities (eg OGT/SBT, Design Value)
* Support optimization, buildout, maintenance, and scaling of tech platforms for global design team
* Oversight of function-wide distribution list governance, coordinating with designated list owners to support onboarding, offboarding, and accurate system access
* Management of contractor tracking across global function, coordinating with designated contacts to maintain holistic visibility and accurate headcount
* Ongoing maintenance of function-wide org chart, coordinating monthly refreshes and partnering with platform providers and HR Operations to ensure accuracy
Culture, Engagement & Talent Programs
* Support execution of Design's culture strategy and key initiatives (e.g. Global Summit, New Hire Events, Who's Who, Winter Wishes.
* Oversight of internal and external Design Center Engagement process by streamlining intake, assessing audience needs, and delegating ownership to ensure high quality, well-supported experiences
* Support internship program by outlining culture-driven programming and events and sourcing engaging activities to create a meaningful intern experience
* Partner with team members across offices to strengthen connection, engagement, and integration
Compensation and Benefits:
* The expected compensation range for this position is between $80,700 - $135,100.
* Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
* Bonus based on performance and eligibility target payout is 5% of annual salary paid out annually.
* Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
* In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.
Qualifications

* Bachelor's degree or equivalent experience required
* Minimum 2 years of fulltime working experience supporting or managing operational processes for global or multi-site teams
* Proven ability to manage relationships with external vendors and agency partners in a professional, organized manner
* High attention to detail, with a strong commitment to data accuracy, financial integrity, and process compliance
* Demonstrated ability to support culture, engagement, and talent programs, including events, onboarding, internships, or community-building initiatives
* Strong communication and collaboration skills, with the ability to work effectively across functions, seniority levels, and geographies
* Proactive, solutions-oriented mindset with a willingness to operate in a fast-paced, evolving environment
EEO Statement

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.

Please view our Pay Transparency Statement

Finance Relationship Management Support
* Support the creation and implementation of SOW/PO/Vendor management processes, distribution of meaningful metrics, and development of best practices
* Support Business Management team on day-to-day budget management ensuring the teams meet all financial deadlines imperative to P&L YOY planning
* Partner on and support vendor contract process (MSAs) to ensure accurate and timely execution of required contracts and monitor expiration dates.
* Partner on and support vendor set up for POs and invoicing and facilitate the resolution of related issues.
* Support management of relationships with external vendors and on-site agency designers.
* Assist on the development of materials & support ongoing trainings on end-to-end vendor management processes
Operational and Technical Support
* Day to day technical support of Design Operations Sr Mgr on key priorities (eg OGT/SBT, Design Value)
* Support optimization, buildout, maintenance, and scaling of tech platforms for global design team
* Oversight of function-wide distribution list governance, coordinating with designated list owners to support onboarding, offboarding, and accurate system access
* Management of contractor tracking across global function, coordinating with designated contacts to maintain holistic visibility and accurate headcount
* Ongoing maintenance of function-wide org chart, coordinating monthly refreshes and partnering with platform providers and HR Operations to ensure accuracy
Culture, Engagement & Talent Programs
* Support execution of Design's culture strategy and key initiatives (e.g. Global Summit, New Hire Events, Who's Who, Winter Wishes.
* Oversight of internal and external Design Center Engagement process by streamlining intake, assessing audience needs, and delegating ownership to ensure high quality, well-supported experiences
* Support internship program by outlining culture-driven programming and events and sourcing engaging activities to create a meaningful intern experience
* Partner with team members across offices to strengthen connection, engagement, and integration
Compensation and Benefits:
* The expected compensation range for this position is between $80,700 - $135,100.
* Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
* Bonus based on performance and eligibility target payout is 5% of annual salary paid out annually.
* Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
* In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan

Candidate Requirements:

* Bachelor's degree or equivalent experience required
* Minimum 2 years of fulltime working experience supporting or managing operational processes for global or multi-site teams
* Proven ability to manage relationships with external vendors and agency partners in a professional, organized manner
* High attention to detail, with a strong commitment to data accuracy, financial integrity, and process compliance
* Demonstrated ability to support culture, engagement, and talent programs, including events, onboarding, internships, or community-building initiatives
* Strong communication and collaboration skills, with the ability to work effectively across functions, seniority levels, and geographies
* Proactive, solutions-oriented mindset with a willingness to operate in a fast-paced, evolving environment