Office Admin

Description du poste:

The Office Admin will ensure the smooth and efficient day-to-day operations of the office during the maternity leave cover period. The role ensures efficient office operations by coordinating communications, logistics, events, onboarding activities, supporting employees, Senior staff and administrative processes across different parts of the organisation, contributing to a well-organised and welcoming working environment.

This is a fixed-term contract to cover maternity leave; candidates must be eligible to work in the country where the role is based.

You will:
* Provide administrative and clerical support to department managers and staff
* Coordinate communications, appointments, and information flow to callers, visitors, and internal stakeholders
* Manage office logistics to ensure smooth day-to-day operations
* Oversee office supplies, mail, purchasing processes, vendor coordination, and order tracking
* Manage and oversee inventory procedures, maintaining accurate records
* Organise and coordinate team-building activities and employee initiatives
* Plan, manage, and support internal and external events, including guest coordination
* Provide personal assistant support to senior staff as required
* Welcome new hires and support onboarding processes

You will bring:
* Proven experience in office administration and day-to-day operations management
* Experience providing administrative and personal assistant support, with a high level of discretion and confidentiality
* Strong organisational and time-management skills with the ability to prioritise multiple tasks and maintain attention to detail
* Ability to coordinate events, onboarding activities, and work effectively with multiple stakeholders
* Excellent verbal and written communication skills in English
* Proactive, solution-oriented mindset with good problem-solving skills and proficiency in Microsoft Office

Your new office
Trento - European Technology Development Centre (EUTDC)
Surrounded by Dolomite Alps, the EUTDC is located in Trento (one of the three top cities for life quality in Italy) and sits in a scientific ecosystem where universities, research institutes, companies, and organizations collaborate for the development and design of next generation technologies. Our office offers some extraordinary views of a beautiful landscape, a break room with free hot drinks, and a canteen. Our team is a truly international community, each collaborating with passion and creativity.

Life at Sony
We ensure competitive salaries and benefits by using established benchmarking. We encourage healthy work-life balance supported by hybrid and flexible working policies. We are a positive community who dream big together, respect each other, and enjoy a collaborative culture.

We like to celebrate our colleagues who make a real difference using our recognition platform. We also provide access to numerous services and platforms for all aspects of wellbeing. We listen to our people through conversations and surveys, respect their suggestions, then act on them. We also provide allowances for volunteering days so that our staff can support the causes they are most passionate about.

You can build your career around you with our fantastic range of learning & personal development programs to enhance your skills. We also encourage our staff to try exciting new roles, in a wide range of countries, with a supportive mobility team to support you if you take that leap!

Bring your uniqueness to Sony
We are passionate about creating a culture that promotes equity and cultivates inclusion, diversity, and belonging. We want employees with diverse backgrounds and perspectives that will stimulate innovation and have a direct impact on our creation of social value to fulfil Sony's purpose - 'to fill the world with emotion, through the power of creativity and technology'. We want you to bring your unique self to work and help shape our culture.

We are Sony Europe
Our people collaborate in an environment of respect, integrity, and open-mindedness. Diverse teams from all over Europe are the driving force for our business, and we embrace the differences that make each of us original and unique.

With offices in 28 European countries, Sony Europe caters to consumer, professional, semiconductor and healthcare markets with innovative electronics products and solutions. Our European laboratories research and develop new technologies and capabilities that contributes to the Sony Group and important issues on a planetary scale.

Bring your passion, creativity and ambitions to Sony Europe. Apply now, and let's create the future together.

Equal Opportunity
Sony Europe is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment regardless of race, colour, religion, gender, citizenship, ancestry, age, physical or mental disability, sexual orientation, gender identity, medical condition, or any other protected characteristics.

Disability Accommodation for Applicants to Sony Europe
Sony Europe will provide reasonable accommodation for any qualified individuals with disabilities in the application process. For reasonable accommodation requests, please contact us by email at AccommodationRequest@eu.sony.com or by mail to: Sony Europe Limited, Human Resources Department, the Heights, Brooklands, Surrey, KT13 0XW, UK. When contacting us please indicate the position you are applying for, and the accommodation required.

Recruitment Fraud Notice
Please be aware that unauthorised individuals or organisations may attempt to solicit personal information or payments from job applicants by impersonating our company through fraudulent job postings. While we take these matters seriously, we cannot control third-party websites. To protect your personal information, please verify that any job posting you respond to also appears on our official Sony Europe Career Portal. Please also be advised that we never request payment or personal financial information.

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