Executive Assistant

Description du poste:

Join us to deliver a smoke- free future

We've chosen to do something incredible. We're totally transforming our business and building our future with one clear purpose - to deliver a smoke-free future. Swedish Match is an affiliate of PMI and has been a leader in the industry for more than 200 years.
In the Nordic region, we are 1,800 employees based in Sweden, Denmark, Finland and Norway working in various functions and teams and together we are collaborating to deliver a smoke-free Nordics.

About the Role

Are you a proactive, people-centric professional with a passion for supporting senior leadership? We are seeking an Executive Assistant to provide comprehensive support to the President of Oral Product, ensuring smooth day-to-day operations and enabling strategic focus. This is a dynamic role combining executive-level administrative assistance with a strong emphasis on fostering a positive and engaging work environment across our Oral Products organization.

Key Responsibilities

* Executive Support:

* Serve as the primary point of contact for the President
* Manage complex calendars, travel arrangements (including expense management and visa applications), and coordinate meetings
* Prepare briefing materials, presentations, and reports for internal and external engagements
* Anticipate needs and provide relevant insights for decision-making

* Event Coordination:

* Organize and coordinate department events (workshops, trainings, dinners)
* Identify venues, negotiate rates, manage logistics, send invitations, book rooms, and arrange catering
* Centralize documentation and agendas

* Liaison & engagement:

* Facilitate communication between the President and senior leadership teams across global offices and functions
* Collaborate with Workplace Experience and People & Culture teams to create a positive work environment in the Stockholm office

* Additional Support:

* Assist other leadership team members with travel, agendas, and administration
* Ensure smooth onboarding for new hires and transfers to Stockholm (support with various local administration aspects)

Who You Are

You have proven experience as an Executive Assistant or in a similar capacity, supporting senior executives within fast-paced, international environments. Your discretion and trustworthiness are essential in handling sensitive information. You demonstrate the ability to work independently, managing tasks with full autonomy while maintaining exceptional organizational and multitasking skills. Your proficiency in MS Office and collaboration tools enable you to operate efficiently in a modern workplace. Strong interpersonal and communication abilities are among your strengths, and you are proactive in problem-solving and anticipating the needs of executives. Fluency in both English and Swedish, both verbal and written, is also required for this position.

Education & Experience

* Vocational education or high school diploma required
* Experience supporting senior executives is essential

All applicants must have the legal right to work in Sweden.

What we offer

Our success depends on the dedicated people who come to work every single day with a sense of purpose and an appetite for progress. Join Swedish Match and you too can:
* Seize the freedom to define your future and ours. We'll empower you to take risks, experiment and explore.
* Be part of an inclusive, diverse culture, where everyone's contribution is respected; collaborate with some of the world's best people and feel like you belong.
* Enjoy flexibility of hybrid way of working - split your time between working from our office or the comfort of your home, where it works best for you in line with business needs.
* Pursue your ambitions and develop your skills with a global business - our staggering size and scale provides endless opportunities to progress.
* Take pride in delivering our promise to society: to deliver a smoke-free future.

#SWMA