Administrative and Operational Bachelor's Intern

Description du poste:

FLEXIBLE: This internship role is scheduled to be flexible. Please be prepared to spend part of your time working remotely and part of your time working at the following address: 4950 W. Sunset Blvd., Los Angeles, 90027.

Job Summary

Under supervision assists in the provision of information, maintenance of databases, report production and routine data analysis. Work is reviewed for completeness, accuracy and soundness.

Department Description

The Internal Medicine Residency Program provides comprehensive training for future physicians through a structured curriculum, clinical rotations, and research opportunities. Our department supports residents, faculty, and staff by coordinating educational activities, managing program compliance with accreditation standards, and ensuring smooth day-to-day operations. We work closely with hospital leadership, clinical teams, and academic partners to deliver high-quality graduate medical education.

Desired Majors

Business Administration, Human Resources, Liberal Arts, Public Health, Healthcare Administration.

Desired Skillsets

'-Eagerness to learn and adapt to new tasks.

* Proactive attitude with the ability to take initiative and problem-solve.
* Strong organizational and time-management skills.
* Clear written and verbal communication.
* Strong computer literacy (Microsoft Office or similar tools).
* Attention to detail and ability to maintain confidentiality.
* Ability to work both independently and collaboratively.
* Professionalism and strong interpersonal skills.

Project Description

The intern will assist with administrative and operational tasks that support the residency program. Key projects include:

* Organizing and maintaining resident schedules, evaluations, and program documentation.
* Assisting with onboarding activities for new residents and faculty.
* Supporting event planning for educational conferences, workshops, and wellness activities.
* Updating and managing program databases and digital files.
* Assisting with communication efforts, including newsletters and email correspondence.
* Participating in quality improvement initiatives and special projects as assigned.

These projects will provide exposure to graduate medical education operations and healthcare administration.

Essential Responsibilities

Examples of project support include: Collects, prepares and tracks reports and summaries such as: budget to actual expenditures, production statistics, and utilization of services and statistical records of performance. Performs a variety of data collection and analysis assignments. Prepares ad hoc data requests as directed. Prepares and/or formats graphs, spreadsheets and reports by utilizing office software. May be asked to maintain databases on a regular basis by entering data and preparing data extracts. May extract information from different sources to compile data. Executes existing queries for established reports. Schedules conference calls and meetings. Contributes to the development of presentations materials. Provides administrative and project support as assigned such as copying, filing, entering and extracting data. Engages in and supports project work. Kaiser Permanente conducts compensation reviews of positions on a routine basis. At any time, Kaiser Permanente reserves the right to re-evaluate and change job descriptions, or to change such positions from salaried to hourly pay status. Such changes are generally implemented only after notice is given to affected employees.

Experience

Basic Qualifications:

* N/A

Education

* Current enrollment in an accredited college or university program Or recent graduate.

License, Certification, Registration

* N/A

Additional Requirements

* Excellent written and oral communication skills.
* Proficiency with Microsoft Office Suite - excel, word, access and PowerPoint.
* Proficient with a variety of software applications.
* Must be able to work in a Labor/Management Partnership environment.

Preferred Qualifications

* Knowledge of Access and database experience desirable.
* Prior office experience also desirable