[EMN] Department Assistant Intern

Description du poste:

Job Description

1. Departmental Support & Coordination:
* Administrative & Operational Assistance:
* Support daily department operations including onboarding/offboarding processes for new joiner/resignation associates (account, accessories, PC arrangement, etc.).
* Manage department data (employee list, org chart, overtime data, newcomer & exit list, Bosch Global Net)
* Procurement & Financial Follow-up: Handle purchasing tasks (contacting vendor, requesting quotation, ordering, receiving) and manage payment follow-ups
* Payroll Assistant: Track and update working time, OT, and leave, and summarize data for plan comparison
* Meeting & Event Logistics: Organize and prepare for meetings, workshops, and internal events, including content creation and logistical arrangements
* Properties Management: Manage department accessories, properties, storage and library.
* Visit Management: Coordinate arrangements for incoming and outgoing visit (welcome, visa support, farewell)
* Documentation & Processes: Assist in maintaining and updating department internal processes and guidelines
* Coordinate with other departments (HR, CTG, GS, CI…) to complete assignments
* Support other ad-hoc requests assigned by Head of Department and Department Secretary
* Assist managers with operational requests and assigned tasks
2. Communication & Collaboration:
* Internal Engagement: Contribute ideas to department activities & Take part in event design, internal communication, and perform MC duties
* Information Flow: Act as a coordinator to transfer information between company level and associates.
* Coordinate associate benefits and gifts

Profil requis du candidat:

Qualifications

* 3rd, 4th year student majoring in Economics, Foreign Trade, or related fields, can join full-time internship in 6 months (flexible time 40 hours/week)
* Official university recommendation letter with stamp (mandatory).
* Good English skills (especially Speaking and Writing).
* Familiar with Microsoft Office (Word, Power point, Excel…).
* Highly enthusiastic, well-organized, and supportive.
* Good communication and interpersonal skill and teamwork