Assoc Exec Admin Assistant

Descrizione del lavoro:

Overview

CAREERS TO SMILE ABOUT

At PepsiCo, you'll discover a place where our mission is to create smiles around the world. With a portfolio of more than 500 beloved brands including, Gatorade, Lay's and Quaker, our work touches millions of people every day.

At the heart of the company is a team of thinkers, creators, and problem-solvers who collaborate to innovate and turn ideas into action. Driven by innovation and a focus on creating joyful moments through food and drinks, our decisions are guided by consumer centricity, creating opportunities for our associates to do meaningful work and make a lasting impact in the communities we serve.

Whatever your role, you'll be part of a global community that values your ideas and empowers you to make an impact, on your career and on the world around you.

Our product portfolio, which includes 22 of the world's most iconic brands, such as Sabritas, Gamesa, Quaker, Pepsi, Gatorade and Sonrics, has been a part of Mexican homes for more than 116 years.

A career at PepsiCo means working in a culture where all people are welcome. Here, you can dare to be you. No matter who you are, where you're from, or who you love, you can always influence the people around you and make a positive impact in the world.

Responsibilities

The Opportunity

The primary objective of the Virtual Executive Assistant is to provide indispensable support to key executives of levels (LG1) within the organization. This role is crucial for ensuring the functioning of daily operations, including Travel & Logistics Management, Reimbursement activities, AMEX Support, and other essential administrative functions while remaining adaptable to the environment, ensuring a smooth transition and minimal disruption to existing operations, fostering a positive and collaborative team culture

Your Impact

As Assoc Exec Admin Assistant your functions would consist of

Travel & Logistics:
* Coordinate and book domestic and international travel for executives, including itineraries, flights, hotels, and transportation.
* Collect and organize receipts and documentation related to travel expenses.
* Prepare and submit expense reports on behalf of executives, ensuring compliance with company policies.
* Travel & Expense reports and submissions
* Become familiar with PepsiCo's Travel Policy
* Facilitate visa processing and passport-related matters.
Reimbursement:
* Check Amex charges versus SAP Concur
* Collect and organize expense receipts, ensuring they align with company policies.
* Open and manage tickets for reimbursement requests, ensuring prompt closure.
* Communicate with executives to clarify or obtain additional information regarding expense reports.
* Request receipts for expense invoices and track them.
* Review receipts and invoice tickets sent by the executive.
* Provide guidance and support to executives on the proper procedures for submitting reimbursement requests.

Qualifications

Who Are We Looking For?
* Bachelor's degree in human resources, Industrial engineering, Business Administration, or Related Field
* Demonstrated ability to use initiative, work proactively, and adapt quickly to a constantly changing environment.
* Excellent spelling
* Excellent copywriting management
* Intermediate English
* Strong organizational and multitasking abilities.
* Excellent communication and interpersonal skills.
* Office package knowledge (Excel & Outlook)

If this is an opportunity that interests you, we encourage you to apply even if you do not meet 100% of the requirements.

What can you expect from us:
* Opportunities to learn and develop every day through a wide range of programs.
* Internal digital platforms that promote self-learning.
* Development programs according to Leadership skills.
* Specialized training according to the role.
* Learning experiences with internal and external providers.
* We love to celebrate success, which is why we have recognition programs for seniority, behavior, leadership, moments of life, among others.
* Financial wellness programs that will help you reach your goals in all stages of life.
* A flexibility program that will allow you to balance your personal and work life, adapting your working day to your lifestyle.
* And because your family is also important to us, they can also enjoy benefits such as our Wellness Line, thousands of Agreements and Discounts, Scholarship programs for your children, Aid Plans for different moments of life, among others.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We respect and value diversity as a work force and innovation for the organization.

The Opportunity

The primary objective of the Virtual Executive Assistant is to provide indispensable support to key executives of levels (LG1) within the organization. This role is crucial for ensuring the functioning of daily operations, including Travel & Logistics Management, Reimbursement activities, AMEX Support, and other essential administrative functions while remaining adaptable to the environment, ensuring a smooth transition and minimal disruption to existing operations, fostering a positive and collaborative team culture

Your Impact

As Assoc Exec Admin Assistant your functions would consist of

Travel & Logistics:
* Coordinate and book domestic and international travel for executives, including itineraries, flights, hotels, and transportation.
* Collect and organize receipts and documentation related to travel expenses.
* Prepare and submit expense reports on behalf of executives, ensuring compliance with company policies.
* Travel & Expense reports and submissions
* Become familiar with PepsiCo's Travel Policy
* Facilitate visa processing and passport-related matters.
Reimbursement:
* Check Amex charges versus SAP Concur
* Collect and organize expense receipts, ensuring they align with company policies.
* Open and manage tickets for reimbursement requests, ensuring prompt closure.
* Communicate with executives to clarify or obtain additional information regarding expense reports.
* Request receipts for expense invoices and track them.
* Review receipts and invoice tickets sent by the executive.
* Provide guidance and support to executives on the proper procedures for submitting reimbursement requests

Requisiti del candidato:

Who Are We Looking For?
* Bachelor's degree in human resources, Industrial engineering, Business Administration, or Related Field
* Demonstrated ability to use initiative, work proactively, and adapt quickly to a constantly changing environment.
* Excellent spelling
* Excellent copywriting management
* Intermediate English
* Strong organizational and multitasking abilities.
* Excellent communication and interpersonal skills.
* Office package knowledge (Excel & Outlook)

If this is an opportunity that interests you, we encourage you to apply even if you do not meet 100% of the requirements.

What can you expect from us:
* Opportunities to learn and develop every day through a wide range of programs.
* Internal digital platforms that promote self-learning.
* Development programs according to Leadership skills.
* Specialized training according to the role.
* Learning experiences with internal and external providers.
* We love to celebrate success, which is why we have recognition programs for seniority, behavior, leadership, moments of life, among others.
* Financial wellness programs that will help you reach your goals in all stages of life.
* A flexibility program that will allow you to balance your personal and work life, adapting your working day to your lifestyle.
* And because your family is also important to us, they can also enjoy benefits such as our Wellness Line, thousands of Agreements and Discounts, Scholarship programs for your children, Aid Plans for different moments of life, among others.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We respect and value diversity as a work force and innovation for the organization