Copack Inbound Planning Specialist

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Job Description:

As a Copack Inbound Planning Specialist at Rituals, you ensure the smooth and timely flow of all co-packed products such as Giftsets, Advent Calendars, and Fragrance Sticks from our production partners to our distribution centers. You are the linking pin between co-packers, carriers, and warehouses, translating weekly production plans into flawless operational execution. Your work directly contributes to product availability and Rituals' premium customer experience.
Key responsibilities:
Weekly Planning & Coordination
* Process weekly production and collection schedules from three co-packers.
* Use demand forecasts to determine required inbound quantities per SKU and per warehouse.
* Allocate products across our multi DC network based on capacity and demand.
* Communicate updated schedules to co-packers and carriers, ensuring alignment across all parties.
* Book and monitor inbound warehouse slots using planning tools.
Daily Operational Execution
* Receive and validate daily production or dispatch updates from co-packers.
* Finalize distribution plans using our planning tool and the weekly allocation logic.
* Create, update, and reconcile transfer orders in ERP.
* Coordinate pickup times and shipments with co-packers and carriers.
* Monitor inbound deliveries and ensure successful warehouse receipt bookings.
* Investigate shipment discrepancies and resolve them within 5 days.
* Collaborate with 3PLs, co-packers, and internal teams to maintain a reliable end-to-end inbound flow.
Tools & Systems
* Planning tool - Forecasting and allocation
* Microsoft Dynamics 365 - Transfer order & inbound management
* Excel - Planning templates, overviews & slot management
* Outlook / Teams - Communication and coordination

Qualifications:

* 1-3 years of experience in logistics, inbound planning, or supply chain (FMCG is a plus)
* Strong analytical and planning skills
* Proficiency in Excel; experience with D365 is preferred
* Ability to manage multiple stakeholders and daily deadlines
* Strong communication skills and a proactive problem-solving mindset
* Fluent in English (Dutch is a plus)
At Rituals, we believe in the balance between performance and well-being. We value colleagues who are curious, collaborative, and eager to grow within a fast-paced supply chain environment.
Why Rituals?
* Join a dynamic, international Supply Chain team
* Contribute directly to the availability of our iconic gifting and seasonal products
* Work in a fast-growing premium lifestyle brand
* Access to growth opportunities, ownership, and responsibility