Specifications Administrator

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Job Description

Are You Ready to Make It Happen at Mondelēz International?
Ernest Jackson & Co Ltd exists to deliver the best tasting healthcare products to consumers. Unique to Mondelez international, Ernest Jackson has a locally managed Research and Development function whose goal is to: Develop the right healthcare products to meet the needs of the consumer and enable a competitive edge for the business.

As a member of the R&D department this role is expected to both support R&D in the maintenance and creation of specifications and their supporting documents. Including: RMTS, RMAS, RMCTRs, QCRs/FPSs, Sevron, risk assessments, COSHH assessments, and some HACCP documentation. The role holder is expected to produce and maintain these documents in line with internal and external standards such as GMP, HACCP, ICH, MHRA, FDA, FSSC and health & safety guidelines and regulations.

The key requirements of this role are to control and maintain existing, revised, and new documentation in line with company and regulatory procedures, driving continuous improvement for the documents, and the relevant processes for document management and control. The individual will liaise with technical experts in the team to review and amend the aforementioned documents as required. The role holder may also be required to record specification data in databases as part of R&Ds digitization efforts. It is also expected that the position holder with continual look for improvements to processes and documentation imitating and delivering updates and improvements.

The position holder will be expected to work in an organized manner and be expected to prioritize and deliver stakeholder requirements within an environment of tight deadlines and competing needs. The position holder will also be expected to be proactive in anticipating upcoming requirements and leading document simplification/improvement initiatives and streamlining on a continuing basis.

How you will contribute

* Plans, organizes, and executes the processes for document management and control in line with company and regulatory requirements. Working with stakeholders to manage Risk Assessments, COSHH, material and product specifications, and other operational/procedural documents generated by R&D and setting the review requirements for them.
* Supports Development Scientists and other stakeholders by managing specification workflows, working through document amendments, updates and reviews and owning the timeline for document checking and approval.
* Supporting the R&D compliance officer in digitizing R&Ds data, inputting into Databases as required and guided to do so.
* Works as part Raw material and other specification development groups to ensure timely completion of R&D work.
* Assists and advises to allow speedy resolution of any specification related issues. The role applies fundamental understanding to the analysis of information, implementing corrective measures when necessary.
* Capable of clearly communicating (presenting) details of workload, prioritization and improvement strategies to stakeholder groups and cross functional teams.
* Understands legal and ethical compliance responsibilities, raises questions and concerns when faced with potential issues and applies integrity in all aspects of professional conduct. All duties must be carried in line with all the relevant HSE regulations, SOP's, Company Policies and guidelines set out by Ernest Jackson relating to your employment, duties and associated tasks. These must be followed at all times with any & all deviations from process escalated appropriately.

What you will bring

A desire to drive your future and accelerate your career and the following experience and knowledge:
* Advanced IT skills, including MS Office, especially Excel and Word
* Basic scientific acumen that can be applied to Food and Pharma
* manufacture
* Technical/Scientific education or background at degree level, or equivalent experience
* Well-structured approach to work with good planning and organizational skills
* Ability to set priorities and make timely decisions
* Work effectively on own initiative or as part of a team
* Ability to work with meticulous attention to detail
* Working Knowledge of operational and specification documents
* Evidence of Excel knowledge, integrating, ranking/prioritizing, and automating excel processes
* Strong communication and stakeholder influencing skills, capable of taking individuals on a journey
* Ability to inspire Integrity and Trust
* Self-driven, self-motivated, and able to manage personal workload

More about this role

This is a fixed-term position for 12 months.

Relocation Support Available?

No Relocation support available

Business Unit Summary

We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply!

Our people make all the difference in our succes

Mondelēz International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Excited to grow your career?

We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply!

IF YOU REQUIRE SUPPORT TO COMPLETE YOUR APPLICATION OR DURING THE INTERVIEW PROCESS, PLEASE CONTACT THE RECRUITER

Job Type

Temporary (Fixed Term)

Scientific Administration

Science & Engineering