Personal Assistant to GM

Beschreibung:

Reporting to the General Manager you will provide direct administrative support for our team in all administrative matters. Your main responsibilities will include: calendar management, coordination of meetings and travel (domestic/international), preparation of PowerPoint presentations, internal communications, coordination of monthly reports, support to direct reports of GM and general office support to our team.ОБОВ'ЯЗКИ

Серед твоїх сильних сторін

Ми готові тобі довірити:згорнути все
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* ADMIN SUPPORT TO GM

Keep an updated diary for GM including major travel plans
Fix appointments for in-house and local meetings
Screen calls, invitations and meeting requests
Invoices handling
Update the calendars on a monthly basis with the travel plans of all the management team
Keep track of major colleges/workshops/meetings that will be attended by the team
Keep track of very important submission dates (e.g. budget estimates, business plans, etc.)
Organise flight details, hotel bookings and travel itinerary
Co-ordinate visa requirements and ensure that travel documents are prepared ahead of time
Set up meetings in the country of destination and co-ordinate properly the agenda
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* DAY TO DAY MATTERS

Organise conferences/workshops/trainings/meetings as specified by the project responsible.
Keep the directories updated with contact details of all internal/external people
Organise logistics requirements for visiting guests
Handle video/telephone conference requirements
Co-ordinate approvals of marketing invoices and other documents from the regional office and HQ
Database creation and regular update (e.g. visiting cards, cards mailing lists, etc.)
Send couriers to different destinations
Support General Manager for legal matters
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* OFFICE MANAGEMENT

Maintain office properties
Liaise with building management and public car park facilities authorities.
Co-ordinate with service provides - e.g. telephone, Utilities, renovation, office equipment servicing.
Manage and co-ordinate all office management tasks.
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* EVENT AND MEETING COORDINATION

Lead the planning and production of all department level activities, including off-sites, workshops and team building events.
Coordinate regular and one-off department meetings, develop meeting agendas, and draft and distribute meeting minutes
Ad hoc assistance with important events and programs

ДОСВІД РОБОТИ

Твої знання та навички

найважливіше для цієї ролі

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2+ years of experience as an Administrative Assistant (supporting multiple leaders is a plus)
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1+ years of experience coordinating events and meetings
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Proficiency in Microsoft Office: Outlook, PowerPoint, Excel and Word
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Project Management experience
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University degree
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Fluent EnglishПРИЄДНАТИСЯ ДО КОМАНДИ

Отримали те, що потрібно?

В інформації, яку ми від тебе отримаємо, ми хочемо бачити твій особистий унікальний стиль - що драйвить тебе та чому ти віриш, що стати частиною нашої команди - це твоє