Internship - Market Assistant Dubaï

Job Description:

General mission:
As a Market Assistant within the Middle East, India, and Africa (MEIA) team, you will play a crucial role in supporting the Marketing, Training, and Sales teams. Reporting directly to the MEIA Managing Director, your responsibilities will include:
* Daily Project Support: Assist in various projects to enhance communication, agility, and efficiency across teams.
* Office Management: Provide administrative support to the Managing Director, ensuring smooth office operations.

Your role is pivotal in fostering a collaborative and efficient work environment.
Main tasks:
MARKETING
* Animations:
* Brief gathering: develop a comprehensive brief that consolidates all types of animations (e-com, trade, paid social, etc..) to help markets submit a well-structured brief whenever they have an animation planned.
* Visual Merchandising:
* Build generic planograms + repetitive EP POS support (TR gondolas).

TRAINING
* Training Event Coordination
* Coordinate logistics for all training events, including venue and travel bookings, accommodations and on-site requirements in line with the confirmed training plan.
* Liaise with the training venue's event manager on agenda timings, room setup, AV, and catering.
* Support on-site execution of training events (e.g., seminars, workshops, in-house sessions), including room setup, distribution of materials, and general event coordination.
* Prepare and coordinate printing of training materials, name badges, certificates, and delegate kits ahead of each seminar.
* Track RSVPs and maintain updated attendance tracker during seminars.
* Inventory and Material Management
* Maintain an accurate inventory of training materials, stationery, and branded items ensuring adequate stock levels.
* Order, prepare, and coordinate delivery of materials with approved vendors and couriers, including international shipments.
* Travel and Expense coordination
* Arrange travel logistics for trainer, including booking flights, hotels, and managing visa processes.
* Maintain a tracker for travel bookings and training expense records.

TRAVEL RETAIL SALES
* Staff management
* Grooming overview & shipment.
* Product allocation overview & shipment.
* Client Management
* Novelties listing.
* Credit notes input.
* POSM preparation for podiums & new launches.
* Sales reports input on the sharepoint file.

OFFICE MANAGEMENT
* Manage office supplies replenishment and supplier relationship (cleaning, plants, water fountain…).
* Coordinate all office events and gatherings (with the support of peers - if needed).
* Assist MD with agenda management, market visits, HQ/client visits, presentations and ad hoc projects.
* Arrange travel logistics for MD, including booking flights, hotels, and managing visa processes.

Profile:
Graduate from a business school or university, you have gained successful initial internship experience in a commercial or marketing role within a large company. Knowledge of perfume and beauty products would be a plus.
You are organized, hands-on, methodical, and meticulous, and you enjoy working in a team. You have strong analytical skills. You have successfully coordinated and managed various projects.
You are proficient in computer tools (Word, Excel, PowerPoint).
You are fluent in English / French a plus but not necessary